Office Coordinator - Terns Pharmaceuticals : Job Details

Who We Are

Terns Pharmaceuticals, Inc. (NASDAQ: TERN) is a clinical-stage biopharmaceutical company developing a portfolio of small molecule product candidates to address serious diseases, including oncology and obesity. Terns' pipeline includes three clinical-stage development programs – an allosteric BCR-ABL inhibitor for CML, a small molecule GLP-1 receptor agonist, and a THR-β agonist – as well as a preclinical GIPR modulator program.

Who We Are Looking For

We are seeking a proactive and organized Office Coordinator to join our small but dynamic team. This role is essential in ensuring the smooth day-to-day operations of our office, providing administrative support, and coordinating events. This is a full-time, in-person role based in our Foster City, California office location during general office hours. Hours may vary depending on meetings and events. The ideal candidate is familiar with fast-paced work environments and is a self-starter, detail-oriented, and capable of juggling multiple tasks with a positive attitude.

What You'll Do

Office Management:

• Oversee the daily operations of the office, including greeting and assisting visitors and employees, maintaining office/kitchen supplies, equipment, and space organization. Manage the coordination of in-office lunches (Forkable, Doordash, etc.)
• Serve as the primary point of contact for building management and office-related vendors (cleaning services, IT, maintenance, etc.).
• Conduct daily rounds to ensure all common spaces are well-stocked, clean, and organized.
• Oversee all front-desk type activities, including incoming and outgoing mail, deliveries/shipping, printing.
• Ensure the office environment is clean, welcoming, and fully stocked with supplies.

Event Coordination:

• Plan, organize, and execute internal events such as meetings, employee lunches, and team-building activities.
• Coordinate logistics for company-wide events, including venue booking, catering, and transportation.
• Assist with the planning and execution of events such as conferences, board meetings, and other events as assigned

Administrative Support:

• Provide general administrative support to the administrative team, onsite leadership team and other departments as needed.
• Maintain office conference rooms, calendar and coordination.
• Handle any ad-hoc administrative tasks or special projects as they arise.
• Administrative tasks or special projects as they arise.

What You'll Bring to Our Team:

• A people-first mindset with a collaborative approach to problem solving.
• Proven experience in office management, event coordination, or a similar administrative role.
• A minimum of 2 years of previous experience in a small business or startup environment.
• Strong organizational and multitasking skills with a keen attention to detail.
• Excellent communication and interpersonal skills.
• Must be tech-savvy, proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
• Resourceful with the ability to work independently and take initiative.
• A Bachelor's degree is preferable.

The expected base pay for this full-time exempt position is $85K to $110K + bonus + equity + benefits. Our salary ranges are determined by role, level, and location. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Terns Pharmaceuticals is committed to being an Equal Opportunity Employer and our policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status and to affirmatively seek to advance the principles of equal employment opportunity.

TO ALL RECRUITMENT AGENCIES: Terns Pharmaceuticals does not accept agency resumes. Please do not forward resumes to our jobs alias or Terns employees. Terns Pharmaceuticals is not responsible for any fees related to unsolicited resumes.