Office Coordinator - Astrolab : Job Details

Office CoordinatorDepartment: Business OperationsEmployment Type: Full TimeLocation: Hawthorne, CaliforniaReporting To: Lusia TorresCompensation: $60,000 - $139,000 / yearDescriptionVenturi Astrolab, Inc. (Astrolab) is pioneering new ways to explore and operate on distant planetary bodies. We are singularly focused on designing, building, and operating a fleet of multi-purpose commercial planetary rovers to extend and enhance humanity's presence in the solar system. We are seeking motivated, creative, and exceptional people to join our world-class team. Astrolab is seeking an Office Coordinator to provide support to our growing team in Hawthorne, CA. The successful candidate will be self-motivated, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with a strong emphasis on organization, inclusive culture building, and attention to detail. What You'll Do:

• Welcome and assist visitors, ensuring a professional and friendly first impression
• Maintain the cleanliness and organization of reception and kitchen areas, including managing office snacks and beverages
• Schedule and coordinate meetings, interviews, and conference room bookings
• Arrange domestic and international travel for employees and candidates
• Handle administrative tasks such as preparing reports, scanning documents, and receiving deliveries
• Build and maintain strong relationships with clients, staff, vendors, and office guests
• Organize and manage onsite and offsite activities, events, and meetings
• Coordinate and support community engagement, marketing, and recruiting events
• Oversee special projects and assist with office operations as needed
• Manage vendor relationships and coordinate facility maintenance tasks

What's Prepared You:

• Bachelor's degree and 2+ years of professional experience in an office or customer service setting OR 2+ years of relevant experience
• Friendly, professional, and approachable demeanor
• Highly organized and detail-oriented
• Proven ability to multi-task and thrive in a fast-paced start-up environment
• Resourceful and proactive, always seeking innovative solutions to challenges
• Strong verbal, written, and presentation skills
• Proficient in Microsoft applications (Teams, SharePoint, OneDrive, etc.)
• Familiar with accounting software such as Bill.com or Xero
• Capable of handling and safeguarding confidential information with discretion

What We Offer:

• Work with a team of best-in-class engineers building the foundation of planetary surface exploration
• Ownership in the company
• Medical, dental, and vision coverage
• 401(k) with matching
• Flexible time off and parental leave
• On-site snacks, beverages, and 2x weekly lunches
• Flexible work environment