Office Coordinator - East Tennessee State University : Job Details

Posting DetailsPosition InformationJob Title Office Coordinator Department Internal Medicine - 31510 Pay Grade 9 Job Category Support Staff Job Summary Join the Department of Internal Medicine at ETSU's Quillen College of Medicine as an Office Coordinator, a pivotal role that supports the smooth operation of our academic department. In this dynamic position, you will be instrumental in managing a variety of administrative tasks, including preparing and renewing academic appointments for our volunteer faculty, maintaining essential department records, and expertly coordinating the complex calendar of the department Chair.You will work closely with department leadership to facilitate a successful annual review process for our diverse faculty, ensuring that all necessary arrangements are in place. Your responsibilities will include scheduling meetings, coordinating travel for faculty, and managing logistics for lecture speakers and reservations. As the departmental timekeeper, you will play a key role in maintaining schedules and committee listings.In addition to your administrative duties, you will serve as the first point of contact for visitors to the department, handling phone inquiries and managing the departmental email inbox to ensure timely responses and appropriate routing of inquiries. This is an exciting opportunity for an organized and proactive individual to contribute to the success of our faculty and enhance the educational mission of our institution.The value of employment at ETSU goes far beyond salary. The official workday is 7.5 hours, which includes a one-hour lunch/meal break. Regular benefited ETSU employees enjoy a full range of benefits, services, and programs including:

• Paid time off & leave
• 17 paid holidays
• Educational Assistance
• Health and life insurance
• Retirement
• Access to University facilities and services and much more!

Check out the ETSU Human Resources Benefits page for additional information at: . ETSU is committed to ensuring that our students, faculty, and staff are valued and work in an environment of openness and acceptance. ETSU is an Equal Opportunity/Affirmative Action employer. Disclaimer: The Job Summary is intended to describe the general nature and level of work individuals perform in this classification. It is not intended to be a complete list of all responsibilities, duties, and skills required. Management reserves the right to revise the job or require different tasks to be performed as assigned to reflect changes in the position. Employees must be able to perform the position's essential functions satisfactorily with or without reasonable accommodations. Knowledge, Skills and Abilities

• Knowledge of medical education terminology.
• Knowledge of office procedures, record-keeping, and other administrative processes. specific to the medical education field.
• Knowledge of university policies and procedures.
• Knowledge of technical programs such as Microsoft Suite, Watermark, Banner/Voyager, etc.
• Skilled in verbal and written communication to interact with students, faculty, and staff.
• Ability to organize and prioritize tasks efficiently, manage multiple responsibilities, and meet deadlines in a fastpaced academic setting.
• Ability to adapt to changes, such as shifts in schedules, policies, or office procedures.
• Ability to work independently and prioritize daily tasks and personal schedules.
• Ability to remain organized and maintain meticulous records.
• Ability to provide excellent customer service to students, faculty, and staff.
• Ability to remain confidential when dealing with sensitive medical and academic information.
• Ability to work collaboratively with diverse groups of people

Required Qualifications

• Associate's degree

OR

• High School Diploma or GED with three (3) years of administrative experience

OR

• An equivalent combination of education and experience

Preferred Qualifications

• Four (4) years experience in a medical education environment.

Salary $38,240Posting Detail InformationPosting Number SS01692P Is this position subject to a criminal background check? No Is any part of the funding for this posting coming from a grant or outside funding source? No Open Date 11/04/2024 Close Date Open Until Filled Yes Special Instructions to Applicants Support Staff/Clerical positions are only required to be posted for a minimum of five (5) calendar days. The closing date for this posting is subject to change without notice to applicants.Supplemental QuestionsRequired fields are indicated with an asterisk (*). Documents Needed To Apply Required Documents

Resume

Cover Letter

Optional Documents

Transcripts