Office Coordinator - Fourth FLOOR : Job Details

Our client, a luxury Fine Jewelry wholesale designer is looking for a responsible Office Coordinator to perform a wide range of administrative and operational tasks. They are a small but growing fine jewelry designer (currently at the wholesale level), with a family-like environment.

Understanding inventory is the basis of all tasks in this position. Their office inventory is run by RightClick software, which is the heart of their inventory operations. Previous experience with RightClick is a major plus; otherwise, they will offer training, but the candidate will be expected to learn quickly.

The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like MS Excel. Proficiency with Excel for compiling reports is required.

The ability to multitask in a fast-paced environment is important, as are attention to detail and strong organizational skills with the ability to learn quickly and to be proactive.

They are looking for someone who will thrive in a fast-moving, entrepreneurial and collaborative environment.

Responsibilities

• Invoices: memos, repairs, billings, etc.
• New stock check in
• RTVs
• Reconcile monthly retailer sales reports
• Daily digital & manual filing on Sugarsync/RightClick
• Handling inbound and outbound shipments
• Coordinate repairs, with supervision
• Office expense maintenance and reporting
• Trunk show support (seasonal)
• Coordinate photography merchandise
• Office supplies organization & maintenance

Skills

• Extremely organized and orderly
• Attention to detail and problem-solving skills
• Strong organizational skills with the ability to multi-task
• Highly motivated and enthusiastic – proactive to find and resolve problems
• Proficiency in MS Office and MS Excel; Adobe Photoshop is a plus
• Excellent time management skills and the ability to prioritize work
• Excellent written and verbal communication skills
• Associate or Bachelor's Degree
• At least 3-5 years of experience in jewelry or related field required with wholesale experience/understanding is needed for this position.

**This position is on-site 5 days a week.