Office Coordinator - Atria Senior Living : Job Details

ResponsibilitiesThe Office Coordinator ensures residents and guests experience five-star service at this luxury community. This individual is responsible for operating the telephone/communication centers of the community. This individual provides services and support to staff in a manner that meets or exceeds community expectations.

• Answer incoming telephone calls in a cheerful and marketing-oriented way, determine callers' purpose, and forward calls to appropriate personnel or department.
• Answer general questions about the community, provide callers with addresses, directions, and other information, and refer other specific questions to the appropriate staff.
• Retrieve messages from voice mail and forward them to appropriate personnel.
• Take and deliver messages or transfers calls to voice mail when appropriate personnel are unavailable.
• Perform clerical duties as needed, such as filing, photocopying, and collating.
• Take appropriate initiative; respond and follow through promptly to various needs and requests.
• Provide a high level of customer service at all times.
• Handle all resident and guest interactions with the highest level of hospitality and professionalism.
• Maintain a current list of residents who are hospitalized.
• Update appointment calendars, including transportation and salon calendars, as directed.
• Maintain copy and fax machines, assist users, send faxes, and retrieve and route incoming faxes.
• Create and print fax cover sheets, memos, correspondence, reports, and other documents when necessary.
• Order, receive and maintain office supplies.
• Operate the Community's Communication HUB and is responsible for internal and external resident communications
• May perform other duties as needed and/or assigned.

Qualifications

• High school diploma or general education degree (GED); or one (1) to three (3) years related experience and/or training.
• Strong verbal and written communication skills.
• Basic knowledge of computers and technology.
• Ability to effectively problem solve.
• Basic First Aid and CPR certification where required.
• Must successfully complete all Atria specified training programs.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Ability to operate: telephone, emergency call system, monitoring board or beeper, photocopier.
• Ability to work various schedules and shifts as needed.

Born out of a partnership between Atria Senior Living and Related Companies, Coterie is a new luxury brand that re-imagines what senior living can be. From stunning architecture and thoughtful design to state-of-the-art fitness facilities and curated culinary offerings, every aspect of life at Coterie is meant to support the individual -and community -in reaching new heights. We elevate wellness and strive to anticipate every need to offer a life more inspired. Atria Senior Living's Coterie brand has openings for individuals looking for a career with outstanding benefits, including:

• Paid holidays and PTO
• Community employees may receive annual anniversary rewards dependent on classification, starting at $500 for Full Time employees.
• Employees may be eligible to receive an Annual Scores Reward of $500 (Full Time) or $250 (Part Time) based on community survey results
• Benefits package also includes Health, Dental, Vision, and Life Insurance
• Retirement Savings Plan / 401(k) employer match
• Tuition reimbursement (U.S Based Communities)

*Enrollment in benefits varies by employee classification; anniversary reward amounts vary by location As a valued team member at Atria, you'll work in a supportive environment that provides advancement opportunities and promotes a healthy work-life balance. Apply now!