Office Manager & Executive Administrative Assistant - TCF : Job Details

DescriptionAbout Twin City Foods, IncTwin City Foods is a leading Frozen Vegetable Producer committed to delivering high-quality, nutritious, and sustainably sourced frozen vegetables to consumers worldwide. With a commitment to delivering high-quality, nutritious frozen vegetables to our consumers, we have established ourselves as a trusted name in the food industry.What We're Looking For:We are seeking a dynamic and organized professional to join our team as a hybrid Office Manager & Executive Administrative Assistant. This dual-role position will be pivotal in ensuring the smooth operation of our corporate headquarters while providing critical support to our executive leadership team.Knowledge, Skill, and Experience Required: Work Experience:

• A minimum of 5 years of combined experience in office management, executive support, or a similar administrative role.
• Prior experience working in a corporate or manufacturing environment is a plus.

Technical Proficiency:

• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting tools (e.g., Zoom, Teams).
• Experience using office management systems or tools, such as expense tracking, scheduling software, or CRM platforms.
• Familiarity with budgeting and procurement processes to manage office resources effectively.

Organizational and Time Management Skills:

• Exceptional ability to prioritize and manage multiple tasks and deadlines in a fast-paced environment.
• Strong attention to detail, ensuring accuracy and thoroughness in all tasks.
• Capacity to anticipate needs and proactively solve problems without supervision.

Communication and Interpersonal Skills:

• Excellent written and verbal communication skills, with the ability to craft professional correspondence and presentations.
• Strong interpersonal skills to effectively collaborate with team members, vendors, and stakeholders at all levels.
• Poised and professional demeanor, with the ability to handle high-pressure situations gracefully.

Leadership and Initiative:

• Demonstrated ability to lead and influence without formal authority, fostering collaboration and teamwork.
• Self-motivated with a proactive approach to identifying and resolving challenges.
• Proven experience in handling confidential information with discretion and tact.

Problem-Solving and Adaptability:

• Resourceful and adaptable in responding to changing priorities and business needs.
• Strong analytical and critical thinking skills to identify inefficiencies and implement process improvements.

Required Education:

• Bachelor's degree in business administration, office management, or a related field preferred, but not required. Equivalent work experience will be considered.

Key Responsibilities:Office Management:

• Manage day-to-day operations of the corporate office, ensuring a professional and organized workspace.
• Maintain office supplies inventory and oversee purchasing, ensuring cost-effectiveness and timely replenishment.
• Serve as the primary point of contact for office vendors and service providers, negotiating contracts and managing relationships.
• Coordinate office maintenance and improvements, working with facility staff and external contractors as needed.
• Organize and oversee internal office events, team meetings, and celebrations to foster a positive and engaging workplace culture.
• Implement and maintain office policies and procedures to ensure compliance and efficiency

Administrative Excellence:

• Manage incoming and outgoing mail, including shipping logistics for documents and packages.
• Ensure the accuracy and timeliness of filing, record-keeping, and documentation systems.
• Handle ad hoc administrative tasks, such as organizing company files, drafting internal communications, and managing special projects as assigned.
• Continuously look for opportunities to improve administrative processes and support company-wide efficiency initiatives.

Executive Support:

• Provide comprehensive support to the executive team, managing schedules, prioritizing appointments, and ensuring seamless calendar coordination.
• Organize and prepare materials for executive meetings, including agendas, presentations, and reports.
• Coordinate complex travel arrangements, including flights, accommodations, and itineraries, while managing expense reports for executives.
• Act as the gatekeeper for executive communications, filtering inquiries and managing correspondence on behalf of leadership.
• Support strategic initiatives by conducting research, compiling data, and preparing executive summaries.
• Serve as a trusted liaison between executives and internal/external stakeholders, maintaining confidentiality and professionalism.

Essential Physical Abilities:The following essential functions may be performed with or without reasonable accommodation: Ability to sit at an office desk with sufficient vision and physical dexterity to use PC desk top system for up to eight hours. Ability and experience in use of standard functions of 10 key calculators and other office equipment (fax, printer, scanner, copier, smart phone, etc.). Ability to use and handle paper files, reports, and other items weighing up to 20 pounds.*Selected employee will be required to pass a background check, pre-employment drug screen and E-Verify*Benefits of an Office Manager & Executive Administrative Assistant

• Competitive Wages, range $80,000-$95,000 per year
• Exempt Position
• Excellent Benefit Package
  • Medical, Dental and Vision Insurance.
  • Flexible Spending Account
  • Life, AD&D and LTD Insurance.
  • Paid Holidays-10 paid holidays per year.
  • Paid Time Off-20 days per year, prorated based on month hired.
  • 401K Retirement Plan.

Work Location: Stanwood, WashingtonTwin City Foods, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or age. For more information about our commitment to equal employment opportunity, please see this government poster: Know Your Rights: Workplace Discrimination is Illegal. If you are an individual with a disability and need a reasonable accommodation in the application or hiring process, please contact Human Resources at (509.###.####) or email at [email protected].