Office Manager/Executive Assistant - US Auto Trust LLC : Job Details

US Auto Trust is one of California's fastest growing automotive groups. We are proud to have a stable of legendary brands such as Aston Martin, Land Rover, Jaguar, Hyundai, Genesis, and Cadillac.We are seeking a dynamic and highly organized Office Manager and Executive Assistant to top executives. This role is a hybrid of administrative support and office management, requiring a proactive individual with exceptional attention to detail and a strong sense of urgency and professionalism. Compensation: $75,000-$90,000/yearResponsibilities:

• Order and maintain inventory of office supplies, ensuring that all necessary materials are stocked and available.
• Organize, help prioritize, and respond to emails, calls, and take notes in meetings.
• Perform clerical and administrative tasks such as printing, copying, scanning & filing.
• Assist top executive(s) with scheduling and managing his calendar, ensuring all appointments and meetings are coordinated seamlessly.
• Answer and screen calls, relay messages accordingly.
• Prepare, format, and finalize a wide variety of documents with a high level of proficiency and detail (memos, reports, transaction docs, notices and other materials).
• Arrange travel plans, including flights, hotels, transportation, and itineraries for both business and personal trips.
• Identify opportunities to streamline office processes and improve operational efficiency. Implement systems to support better workflow, organization, and productivity.
• Assist with personal tasks for executive(s) such as errands, etc.
• Performs additional duties as assigned by executive(s).

Requirements:

• Proven experience as an office manager, executive assistant, or in a similar role.
• Strong organizational and multitasking skills with the ability to prioritize and meet deadlines.
• Exceptional attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Strong communication skills and ability to interact professionally with staff and external vendors.
• Proficiency in office management software, calendar tools (e.g., Google Calendar, Outlook), and Microsoft Office Suite (Excel, Word, PowerPoint).
• Ability to work independently and as part of a team in a fast-paced environment.

What We Offer:

• Comprehensive benefits program, including health care options (medical, dental and vision) and 401k savings with company match.
• Training, resources and opportunities for career growth and advancement, tailored to individual performance, experience and interests.
• Values-driven culture built on integrity, professionalism, excellence and teamwork.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. We are a Drug Free, Tobacco Free, Non-Smoking (including e-cigarettes) company and Equal Opportunity Employer (EOE).