Office Manager/Executive Assistant to the Associate Vice President - State Of virginia : Job Details

Title: Office Manager/Executive Assistant to the Associate Vice President

Agency: PRESIDENT

Location: Norfolk, VA

FLSA: Non-Exempt

Hiring Range:

Full Time or Part Time: Full Time

Additional Detail

Job Description:

The chief objective of the office manager/exec. assistant position is to provide direct administrative support to the Associate Vice President and other professional staff in the office. Reviews, summarizes, prioritizes and expedites daily issues requiring the attention of the AVP. Assists in carrying out the broad review and programmatic functions required by the AVP. This position has significant responsibility to ensure critical, confidential, and time-sensitive matters are handled appropriately and expeditiously. Position includes extensive interaction with various academic, nonacademic and community constituents.

Minimum Qualifications:

Working knowledge of budget and accounting principles. Working knowledge of an HRIS System and financial systems. Working knowledge of effective supervisory techniques. Working knowledge of effective customer service techniques. Working knowledge of personnel practices and EO/AA regulations. Comprehensive office management skills. Effective time management and organizational skills. Word processing proficiency with strong Microsoft Office and/or applicable software skills. Excellent proofreading and typing skills. Excellent oral and written communication skills. Demonstrated ability to successfully multi-task in a busy office environment, with efficient completion of tasks-requiring attention to detail. Demonstrated ability to produce reliable and accurate reports in a timely manner. Demonstrated ability to assist in compilation of special projects, preparing reports, and performing calculations. Demonstrated ability to maintain automated database records.

Preferred Qualifications: