Office Manager, Fine & Performing Arts - Northwest Missouri State University : Job Details

Location : NorthwestMaryville campus in Maryville, MOJob Type: Full-timeJob Number: 802180Department: Fine & Performing ArtsOpening Date: 11/18/2024EMPLOYMENT TERMS: Full-time, 12-month positionPRIMARY DUTY: TheOffice Manager is responsible for performing office management & customer service for the Department of Fine & Performing Arts. This position will coordinate and distribute tasks to the multi-departmental secretary & student worker within the academic area. ESSENTIAL FUNCTIONS:

Manage office operations for three academic programs within Fine & Performing Arts

Serve as a contact point & provide customer service in the department office for students and visitors

Answer calls & emails and provide basic information about the department

Track, maintain & reconcile the department/program budgets

Reconcile multiple VISA accounts every month

Assist department chair & program coordinators with course and classroom schedules

Process University paperwork including direct pay vouchers, travel vouchers, purchase requisitions, etc.

Process department load credit reports in timely manner to meet the dean's deadline

Maintain confidential records and files

Receive, sort, and distribute mail

Schedule building rooms/events in ASTRA

Assist faculty student supervisors in posting student job openings/sending notices through NeoGov/hiring through EPAFs.

Supervise student employee

Approve student timesheets using WebTime Entry after the faculty supervisor acknowledges the timesheet

Provide basic technical office equipment (printers) assistance to faculty

Assist department program, offices, and deans, as needed

Submit work orders for the Fine Arts & Fire Arts buildings, along with vehicle reservations

Perform other duties as assigned

REQUIREMENTS:Education: High school diplomaExperience: Computer experience in Microsoft Office, including Word, Excel, and Teams; experience in budgets, financial information, and spreadsheets; at least one year of experience working in an office environmentSkills: Accuracy in spelling and grammar; good customer service skills; good communication skills; good organizational skills; ability to multi-task and delegate work; flexibilityWORKING CONDITIONS: This position will work in an office environment from the hours of 8:00 a.m. to 5:00 p.m. with a one-hour lunch break.SUPERVISORY RESPONSIBILITIES: The Office Manager is expected to effectively supervise student employees and be able to distribute work to multi-departmental secretary. EQUIPMENT/MATERIALS USED: Standard office equipment including telephone, copy machine, personal computerTYPICAL PHYSICAL DEMANDS: Ability to lift up to 20 poundsCOMMUNITY: Northwest Missouri State University is located in Maryville, Missouri, a community of 12,000 with a diverse economy and a strong industrial base. Maryville is located 45 miles north of St. Joseph, Missouri, 90 miles north of Kansas City, Missouri, and 110 miles southeast of Omaha, Nebraska. For more information visit the city's website at UNIVERSITY: With an enrollment of about 10,000 students, Northwest is a coeducational, primarily residential four-year university that offers a broad range of undergraduate and selected graduate programs on its Maryville campus as well as its location at the Northland Innovation Center and through Founded in 1905 and , Northwestplaces a high emphasis on profession-based learning to help graduates get a jump start on their careers. Students have opportunities to build their rsums with experiences on campus in nearly every area of study, including the , , the , and , a student-driven integrated digital marketing communications agency.The University also is a national model for student success and career placement with 96 percent of graduates securing employment or continuing their education within six months of completing a degree at Northwest, according to the Furthermore, its vibrant and diverse learning community offers more than 150 student organizations, and in tuition, which is , saving students an estimated $6,800 over four years. Northwest also offers 1,200 student employment positions, allowing students to build professional skills through its internationally benchmarked student employment program.Designated the Missouri Arboretum, the Northwest campus was named one of the For more information about Northwest and its performance, visit APPLICATION DEADLINE: Until filledDATE AVAILABLE: January 2, 2025TO APPLY: Please fill out a Northwest application online by clicking to reach our employment opportunities listing. You will also need to submit a cover letter, resume, and the contact information for three references in order for your application materials to be complete. Please contact the Office of Human Resources at 660-###-#### or email [email protected] for more information.The Office of Human Resource prides itself in offering a full, competitive benefits package with providers, who we feel, will offer the best service possible to the employees. Full-time employees are offered Health, Dental, Vision, Life and Long-term Disability insurance options as well as retirement plans upon employment at the University. For more information on each of these topics, please contact the office of Human Resources at (660) ###-#### or via email at [email protected].