OFFICE MANAGER (General Services Specialist) - 76001276 - STATE OF FLORIDA : Job Details

Requisition No: 842955

Agency: Highway Safety and Motor Vehicle

Working Title: OFFICE MANAGER (General Services Specialist) - 76001276

Pay Plan: Career Service

Position Number: 76001276

Salary: $50,000.04 Annually

Posting Closing Date: 01/02/2025

Total Compensation Estimator Tool

Florida Highway Patrol

Patrol Operations, Southern Region

Troop D

Orlando Headquaters

Career Service (CS) Opportunity

Internal Opportunity - FLHSMV Employees Only

To be considered for this position, applicant responses to qualifying questions must be clearly stated within the employment history. Software systems, actual work experience, and years of employment must be clearly defined, or the application may not be considered for the position.

Contact Person: Major Mark Castleberry, (407) ###-####

The Organization

The Florida Department of Highway Safety and Motor Vehicles (FLHSMV) provides highway safety and security through excellence in service, education, and enforcement. With a workforce of approximately 4,500 employees throughout the state, the Department is leading the way to A Safer Florida through the efficient and professional execution of its core mission: the issuance of driver licenses, vehicle tags and titles, and operation of the Florida Highway Patrol.

Our Benefits include

* Annual and Sick Leave Package

* Nine Paid Holidays

* State Health and Life Insurance

* Educational Benefits

* Contributory Retirement Plan

To learn more about FLHSMV and why it's a great place to work, visit our website at: flhsmv.gov/careers.

Position Duties and Responsibilities

Strong business and program operations are essential for the Florida Highway Patrol (FHP) to protect and serve Florida's residents and visitors. As a General Services Specialist (Office Manager), you will help FHP by managing purchasing, fiscal monitoring, and inventory activities for an entire Bureau. These responsibilities include reviewing, tracking, and monitoring troop expenditures, budget, and contract deliverables; creating and/or monitoring requisitions and purchase orders/invoices for goods, services, and supplies; conducting inventory reviews and maintaining inventory information for accountability and compliance purposes; and preparing various routine and special fiscal and property-related reports such as troop expenditures, troop procurement needs, annual inventory, and property destruction. Additionally, this position involves providing high-level support by maintaining office operations in secretarial duties, records, administrative tasks, and assisting the Bureau Commander. This includes compiling and disseminating routine and special reports, initiating special projects, processing correspondence requiring special knowledge of FHP operations, providing support services to the Bureau's Command Staff, attending trainings, reviewing and maintaining current literature, and understanding policies and procedures affecting the FHP. To perform this job successfully, an individual must be comfortable working with numbers and managing large amounts of data, pay careful attention to detail to ensure accuracy, coordinate with multiple offices/geographic areas, and work effectively in an independent environment with minimal direction.

Knowledge, Skills, and Abilities

* Strong inventory/information management, filing, and organization skills.

* Knowledge of purchasing/contract management principles and practices.

* Ability to collect, evaluate, summarize and report information to help ensure efficient and effective troop operations.

* Ability to understand, interpret, and apply laws, rules, regulations, policies and procedures for operational and regulatory compliance purposes.

* Skill in communicating effectively, verbally and in writing.

* Skill in providing customer service to internal and external stakeholders in a tactful, courteous and non-judgmental manner.

* Skill in MyFloridaMarketPlace (MFMP), Ariba or other electronic purchasing/accounting systems.

* Skill in Microsoft Office applications, including Word, Excel and Access.

Preferred Qualifications

Preference will be given to applicants with the following:

* Inventory, purchasing, budget and/or contract experience.

* Experience working in MFMP, Ariba and/or other electronic purchasing/accounting systems.

Job Related Requirements

* A high school diploma or equivalent is required.

* This position requires heaving lifting, applicants must be willing and able to move and lift inventory weighing up to 50 pounds.

* This position requires the incumbent to be able to maneuver in narrow spaces and climb a ladder.

* Position requires a safety training in proper handling and storage of firearms/tasers.

* Attend annual training and site visits within assigned Troop as needed.

* This position requires the incumbent to have and maintain a valid driver's license in good standing. This means there can be no cancellations, suspensions, or revocations for a minimum of three years prior to employment and for the duration of employment. There can be no more than three chargeable crashes or any violation of Chapter 316, Florida Statutes, during any consecutive three-year period prior to and throughout employment.

* The position you are applying is subject to a Level 2 background check, along with Criminal Justice Information System (CJIS) clearance, to include a fingerprint-based check of the criminal records of the FBI, as a condition of employment pursuant to Chapter 110.1127, 435 and 943, Florida Statutes. Please note that, since this position requires CJIS clearance, the Department will have access to all an applicant's criminal and juvenile delinquency records, even those that have been sealed or expunged.

General Information

* The elements of the selection process may include a skill assessment and/or oral interview.

* Applicants being considered for employment will be required to submit to a fingerprint-based background investigation, which will include a check of the criminal history records of the FBI. Fingerprints and associated information/biometrics will be retained in the FBI's Next Generation Identification (NGI) system and fingerprints may continue to be compared against fingerprints submitted to or retained by NGI.

* FLHSMV employees are paid once a month on the last workday of each month. All state employees are required to participate in the direct deposit program pursuant to s. 110.113 Florida Statutes.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-###-####). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

Location:

ORLANDO, FL, US, 32835 ORLANDO, FL, US, 32822 ORLANDO, FL, US, 32831 ORLANDO, FL, US, 32825 ORLANDO, FL, US, 32805 ORLANDO, FL, US, 32833 ORLANDO, FL, US, 32811 ORLANDO, FL, US, 32806 ORLANDO, FL, US, 32803 ORLANDO, FL, US, 32826 ORLANDO, FL, US, 32814 ORLANDO, FL, US, 32821 ORLANDO, FL, US, 32827 ORLANDO, FL, US, 32807 ORLANDO, FL, US, 32812 ORLANDO, FL, US, 32818 ORLANDO, FL, US, 32824 ORLANDO, FL, US, 32801 ORLANDO, FL, US, 32810 ORLANDO, FL, US, 32819 ORLANDO, FL, US, 32804 ORLANDO, FL, US, 32809 ORLANDO, FL, US, 32808