Office Manager - atelier ten : Job Details

We're an innovative multidisciplinary firm of environmental design consultants, building services engineers and lighting designers focused on delivering high-quality, award-winning building services and sustainable design within the built environment sector.Who are we?Thank you for asking! Kindness and curiosity are some of Atelier Ten's tenets.We are a team of environmental and lighting designers championing for a healthier planet by leveraging our vast, collective knowledge of sustainable spaces. We help bring beauty and efficiency to every building, because like Maybelline, not all buildings are born with it. We work with architects, engineers, owners, and other stakeholders to accomplish their sustainability, wellness, functionality, and visual goals. We don't just follow the trends of the industry, we trailblaze new paths to create high performance, sustainable, and award-winning buildings.What your day-to-day looks likeDays at A10 are constantly changing and we promise to keep you engaged, challenged, and never bored. Here are some regular tasks you will bounce between:

• Liaise with cleaning staff, maintenance vendors, and building management to ensure a clean, and well-functioning office
• Coordinate the scheduling, logistics, and execution of meetings and office events
• Act as a receptionist for office visitors and answer, forward, and screen phone calls
• Maintain adequate office supplies, snacks, and beverages for employees
• Assist in managing local payroll, benefits administration, and performance management procedures in conjunction with human resources
• Coordinate local recruiting needs including initial phone screens, job interviews, reference checks, offer letter packages, and new hire onboarding / administrative training
• Provide administrative support where needed to senior staff
• Understand and oversee office policies and procedures while working on ways to improve on them
• Execute administrative procedures including timesheet and expense reporting, electronic filing of paperwork on servers, and local office budgeting
• Proactively identify and provide creative solutions to employee engagement challenges
• Build trust and rapport with employees through timely responses to inquiries and support requests
• Maintain a fun but professional environment for staff by planning events/activities and liaising with the People & Culture team
• Other duties as assigned

What we are looking forHopefully you're interested and excited about what your days at Atelier Ten will look like. We do have a few items on our wish list for you to become the next great ATenner. We are looking for someone who is empathetic and engaging, listens well, and is results oriented. They should have unquestionable personal integrity and credibility necessary to gain the trust and commitment at all levels of the organization. And if we're not pushing our luck with asks, you ideally will be a self-starter and possess:

• Bachelor's degree or higher
• 3+ years in related position with increasing responsibility
• Notary public license strongly preferred
• Able to work in the office 5 days a week (Monday through Friday)
• Empathetic and engaging individual, who listens well, is responsive, solutions focused and results oriented
• Unquestionable personal integrity, fairness and credibility necessary to gain the trust and commitment of individuals at all levels of the organization
• Willingness to roll up your sleeves and pitch in to help in any area of the business
• Excellent judgement in identifying when a problem requires the input of other teams
• Effective time, space, and task management
• Excellent verbal and written communication with an ability to tailor communication style to diverse audiences
• Proficiency using standard office equipment, adapting and implementing HR/office policies, and working with data and systems
• Knowledge of business and management principles

What to expect from us?

• An engaging, professional, and fun workplace
• Mutual respect and support from colleagues and leadership
• A firm that values your professional development
• Excellent work-life balance
• Highly engaged coworkers with a shared hunger for knowledge
• Mutual respect and support from colleagues and leadership
• Competitive pay, benefits, and perks including:
• 100% paid medical, dental, and vision benefits
• Generous paid time off
• 401k matching program
• Paid parental leave
• Paid life and disability insurance
• Pre-tax commuter benefits
• Emphasis on work life balance
• Really good high-fives

Atelier Ten US seeks to compensate staff based on a variety of factors related to the role and the candidate. These factors include (but not limited to) the responsibilities, requirements, and location of the position, as well as the candidate/s education, experience, knowledge, skills, and abilities. We also consider internal equity, market data, and growth potential. The good faith estimate of the base compensation offered for this role is between $55,000 and $77,000. This range does not include the value of Atelier Ten's many benefit offerings.How to applySadly, we no longer accept phone calls, award winning films, or interpretive dances as applications. Please apply using the application link to send us your resume and a cover letter so we can learn a bit about you (e.g., Why you're in the market for a new job. What you do for fun. Your favorite vacation. Recent reads...)