Office Manager - University of Pittsburgh : Job Details

Office Manager

As part of the Student Affairs Wellness team, Campus Recreation promotes the overall health and wellness of our entire community providing inclusive wellness, fitness, and recreation opportunities. As the Campus Recreation team prepares for opening of the new 9-story, 270,000 square foot recreation and wellness center, the Office Manager will directly contribute to and support the planning, opening, and operation of the new facility. In this role, they will reflect the diverse needs, interests, and desires of the Pitt community through core responsibilities which include department process improvement and development; FFE purchasing and inventory; general office and business management; and coordinating department-wide compliance with all University policies and procedures. This position works a varied on-campus schedule, an assortment of hours and days, to ensure a superior participant and student employee experience.

ADMINISTRATION

Serves as system administrator for various software and business management platforms (e.g., IMLeagues, SubItUp, EMS, Teams, Fusion, Connect2Concepts, etc.); manages access, training, documentation, reporting. Assists in developing budget projections. Develops area specifications for equipment and supply purchases. Monitors, tracks, and interprets success metrics data; compiles reports; develops recommendations based on data analysis.

Job Summary

Oversees administrative operations, facilitates and schedules projects, serves as liaison between internal and external stakeholders, recommends organizational changes to increase effectiveness, and resolves issues. Assists with strategic plans and budgetary functions.

Essential Functions

Creates and implements process improvements related to Campus Recreation business practices, student employment, and ensures compliance of general university policies and procedures. Facilitates clear and effective communication between internal and external stakeholders to ensure seamless operations and positive relationships. Manages general office and department FFE inventory. Maintains up to date department resources, handbooks, and trainings. Oversees resources, monitors budgets, and analyzes expenses. Oversees the preparation and tracking of invoicing for facility usage, programs, and services. The job duties outlined in this job description include common job responsibilities for this title and level of jobs and are not intended to cover every duty. The University reserves the right to assign other duties to employees that are not listed in this job description.

Physical Effort

Daily work includes mainly administrative office tasks. Work environment is high-use, participant-centric fitness and recreation facilities that may require occasional mobility within the office, the facilities (indoor and outdoor recreation spaces and sports fields), and around campus. Involves occasionally moving throughout spaces (100 plus yards multiple times per shift) and moving to/from facilities. Work includes lifting, carrying, and pushing/pulling/moving items (e.g., supplies, equipment, deliveries, etc.) up to 50 pounds. Occasionally needs to lift, carry, and push/pull/move more than 50 pounds.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular Job Classification: Staff.Office Supervisor Job Family: Administrative Support Job Sub Family: Clerical Campus: - | Pittsburgh Minimum Education Level Required: Bachelor's Degree Minimum Years of Experience Required: 2 Will this position accept substitution in lieu of education or experience: No Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m, with some evenings and weekends Work Arrangement: Monday - Friday, 8:30 a.m. - 5:00 p.m, with some evenings and weekends Hiring Range: To be determined based on qualifications Relocation_Offered: No Visa Sponsorship Provided: No Background Check: For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance. Required Documents: Resume, Cover Letter Optional Documents: Not ApplicablePlease see job description

PI250168810