Office Manager - Rocky mountain Custom Landscapes : Job Details

GROW YOUR CAREER WITH OUR TEAM! Rocky Mountain Custom Landscape has an opening for a full-time Office Manager to work out of our Gypsum, CO location.

JOB SUMMARY: The Office Manager will play a pivotal role in supporting daily operations and ensuring smooth functioning across various administrative and HR functions. This position requires a proactive approach to problem-solving, excellent organizational skills, and the ability to manage multiple tasks concurrently.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Office Tasks:

• Address billing discrepancies and payment options for clients.
• Manage business licenses and vendor compliance requirements.
• Assist with Eagle Construction Time and Materials billing as needed.
• Serve as the main point of contact for Information Technology issues; ensure timely resolution of technical problems.
• Maintain and manage the Vonage system, including voicemail and call forwarding requests.
• Maintain and update the vehicle/equipment repair list on a weekly basis.
• Attend repair meetings and manage vehicle and equipment inventory.
• Oversee company cell phone management, including tracking usage, ordering new phones, and maintaining records.
• Facilitate payments for employees using personal phones for work and manage seasonal phone distribution.
• Order uniforms and manage inventory for office, kitchen, and bathroom supplies.
• Organize and coordinate company events, including employee picnics, holiday parties, and orientations.
• Post updates to Instagram and Facebook.
• Return main office voicemails and handle other communication needs.
• Assist with credit card management, including ordering new cards, managing limits, and approving transactions.
• Rent out Glenwood house during winter and manage related payments and tenants.
• Audit unallocated reports and process credit applications as needed.

Human Resources Tasks:

• Serve as the point person for company Standard Operating Procedures; create and update Standard Operating Procedures as needed.
• Set up new employees with necessary equipment (phone, laptop, email, uniforms).
• Onboard new hires into various systems (Landscaping Management Network, AirTable, Workday, etc.).
• Complete necessary documents for the H2B Visa program and manage travel reimbursements and housing needs.
• Review applications with regional presidents and handle necessary visa-related paperwork.
• Review timesheets, process payroll bi-weekly, and act as a final check for payroll accuracy.
• Maintain and update the employee database and manage onboarding processes.
• Post job openings, screen resumes, and assist with the hiring process.
• Manage auto-related tasks, including Motor Vehicle Record checks and vehicle documentation.
• Process Certificate of Insurance requests and ensure vendor credentialing.
• Monitor and manage permanent residency applications for sponsored employees.
• Assist with health insurance during open enrollment and address related questions.
• Process reimbursement requests and manage unemployment claims.
• Train new employees on Landscaping Management Network and other relevant systems.
• Track and pay out commissions and referral bonuses.

QUALIFICATIONS:

• Associate's or Bachelor's degree in Business Administration, Human Resources, or a related field preferred; or 3-5 years of proven relevant experience in a similar administrative or HR role, preferably within the same industry.
• Experience with billing, vendor compliance, and office management.
• Familiarity with standard HR practices, onboarding processes, and employee database management.
• Strong organizational and multitasking abilities.
• Excellent problem-solving skills and attention to detail.
• Proficiency with office software (e.g., Microsoft Office Suite) and HR systems (e.g., Workday, Landscaping Management Network).
• Ability to handle sensitive information with confidentiality.
• Strong communication skills, both verbal and written.

BENEFITS FOR FULL-TIME ASSOCIATES:

• 401(k) plan with company match.
• Health insurance options.
• Dental insurance.
• Vision insurance.
• Flexible Spending Account (FSA).
• Long-Term Disability and Life Insurance.
• Paid Time Off.

Salary Range: $80,000 $100,000