Office Manager - Indiana Wesleyan University : Job Details

Office Manager Job no: 494000 Work type: Hourly (Full Time) Location: Marion, IN Categories: Office/Clerical Job Title: Office Manager Reporting Relationship: Coordinator for School Operations Unit: IWU-Marion Department: School of Nursing-IWU Marion Campus Location: Ott Hall of Sciences & Nursing Summary of Position: The Office Manager primarily supports the Division of Pre-licensure Nursing program and other programs housed in the suite. This individual works with the Chair, faculty and other program staff members to provide students with a positive and safe learning environment. Duties and Responsibilities

• Manage daily operations of the offices for physical therapy, occupational therapy, and pre-licensure nursing programs
• Supervise, train, interview and mentor 8-10 student office assistants
• Assist the IWU Office of Admissions in processing prospective students for the Pre-licensure Nursing programs with direction from the nursing leadership
• Coordinate visit days for Spotlight on Nursing recruitment days, schedule prospective Nursing students to meet with nursing faculty, visits in the classroom, and tour the Nursing Simulation Lab
• Serve as a point of contact, warmly greeting students and visitors entering 5th floor office suite and directing them where they need to go
• Proactively assist faculty and students in the suite in a friendly, supportive manner
• Provide support including scheduling rooms, recording minutes, copying, scanning, maintaining scantron equipment and procedures, scheduling appointments, ordering supplies, preparing correspondence, processing incoming and outgoing phone calls, and other related miscellaneous office duties
• Submit work orders to the IWU Facilities Services
• Responsible for a procurement credit card and reconciling monthly transactions
• Organize and direct the White Coat Ceremony and Pinning Ceremony for Pre-licensure Nursing and other events highlighting the division
• Prepare documentation for students to submit state licensure application requirements
• Assume additional office duties and special projects as assigned

Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement. Education

• Bachelors degree preferred

Experience

• Five (5) years in a related position
• Demonstrates the ability to work effectively with individuals from diverse communities and cultures

Required Skills

• Organized and efficient
• Knowledge of computer and office machine use
• Professionalism and respectful communication skills
• Ability to handle confidential information
• Accuracy and attention to detail
• Appropriate written, verbal and interpersonal communication skills
• Interpersonal skills for relating effectively with employees throughout the university as well as external guests, families and students
• Problem-solving skills
• Self-starter; Must work well with little or no supervision

Diversity Statement IWU commits to create a community that reflects kingdom diversity. We will foster an intentional environment that exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member's earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement. LIMITATIONS AND DISCLAIMER As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2). The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws. Advertised: 08 Aug 2024 US Eastern Daylight Time Applications close: 24 Nov 2024 US Eastern Standard Time