Office Manager - Georgetown College : Job Details

Georgetown College is seeking candidates for a full time Office Manager for Admissions. This position works alongside the Director of Operations and the Admissions team to ensure a top-notch guest experience and to keep office operations running smoothly.

Established in 1829, Georgetown College is a distinguished private college in the Bluegrass region of central Kentucky, offering primarily undergraduate programs in the liberal arts, sciences, and professions. Its single graduate program is a Master of Arts in Education. A full range of information about Georgetown College is available at www.georgetowncollege.edu

EXPECTATION OF EMPLOYEE:

* Adheres to College Policy and Procedures

* Acts as a role model within and outside the College

* Performs duties as workload necessitates

* Maintains a positive and respectful attitude

* Communicates regularly with supervisor about Department issues

* Demonstrates flexible and efficient time management and ability to prioritize workload

* Consistently reports to work on time prepared to perform duties of position

* Meets Department productivity standards

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

* Answer the main phone line for the college and direct calls to the appropriate offices

* Greets prospective students and families when they arrive for their visits

* Assist the Director of Operations with daily tasks including data entry, prospective student mailings, inter-office communications, etc.

* Maintain effective working relationships with campus administrators and departments to provide a high-quality campus daily visit program that supports the GC mission.

* Assist admissions house team with tour and event preparation, including creating materials, signage, etc.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

Qualifications

KNOWLEDGE, SKILLS & ABILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

* Education and / or Experience -- Bachelor's degree in a related major from a four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience. Master's degree preferred

* Communication / Language -- Requires effective oral and written communication skills, excellent interpersonal skills. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

* Mathematical -- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages. concepts of basic algebra and geometry.

* Reasoning -- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to independently resolve problems.

* Certificates, Licenses, Registrations -- None required

* Computer Literacy / General Office Equipment -- Basic understanding of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

PHYSICAL DEMANDS / WORK ENVIRONMENT

* Regularly

* Sit

* Talk or hear

* Lift and/or move up to 25 pounds

* Frequently

* Use hands and/or fingers

* Reach with hands and arms

* Stoop, kneel, crouch, crawl and climb Stand and walk

* Lift and/or move up to 50 pounds

* Outside weather conditions

* Occasionally

* Lift and/or move up to 75 pounds

* Vision

* Close vision

* Ability to adjust focus

* Noise

* Moderate to loud

* Stress

* Low to Moderate

* Normal Work Schedule

* Flexible depending on event

* Evening and weekend hours