Office Manager - Mathys+Potestio / The Creative Party : Job Details

We are looking for an Office Manager for a music company client in Nashville, TN. for a hybrid 6-month contract.

Details

• full-time 40 hrs.week
• 6-month W2 contract (benefits available after 60 days)
• Hybrid 3 daysweek in office
• Pay range: $31.00 - $34.00hr.
• This position has potential for extension but is not guaranteed

Description

Our client is currently seeking an eager and exceptional Office Manager. This position will be responsible for providing basic support to all departments of our business in our Administration Center of Excellence. We are seeking a goal-oriented, self-motivated individual to join our team and become a key part of our team. Moreover, our organization enjoys a very collaborative, team-oriented environment, where everyone works together to advance shared goals. The ability to thrive in this kind of environment is just as essential as attitude and drive.

Responsibilities

• Ensuring the office runs in an orderly and efficient fashion
• Conducting the reception area including greeting guests, facilitating incoming phone traffic, distributing incoming mail, sending outgoing mail and overnight shipments
• Maintaining schedule of conference room and conference call line availability. Ensure that conference rooms are presentable prior to meetings, along with setting up audio and video for regular video conference meetings
• Manage relationships with vendors, building management, and service providers
• Ensuring that common areas are tidy, and the supply room is well stocked
• Responsible for planning office social events, including managing budget
• Coordinate with IT department on all office equipment matters, ensuring all staff are adequately equipped, both on-site and remotely
• Assisting the business with various duties including travel arrangements, expense reports, online billing, presentation preparation, mailing of invoices, archiving and retrieval of documentation and other administrative tasks as needed
• Collaboration with the organizations HR to ensure smooth on-boarding and off-boarding of employees
• Liaise with the organization's HR on low-level HR related matters

Qualifications

• Working knowledge of Microsoft Office suite (Excel, Word, Outlook, and PowerPoint)
• Excellent verbal and written communication skills
• Strong organization, problem-solving, analytical, and time management skills
• Ability to manage and prioritize large volumes of work, often with competing priorities
• Highly detail-oriented
• General work experience within the Entertainment/Music Publishing industry preferred
• 2-4 years as an office manager, executive assistant, or similar
• Extension is possible, though not guaranteed
• Bachelor's degree prefered

The pay for this W-2 position ranges from $30.00-$34.00 per hour. This position may be eligible for PTO, health and dental insurance, and/or 401(k) benefits upon meeting certain length of service and hours requirements.

Mathys+Potestio values applicants of all backgrounds and experiences. We do not discriminate based on race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state, or local law.