Office Manager - Baptist Children's Homes : Job Details

Turn your calling into a career at Baptist Children's Homes of NC!

OUR MISSION: Sharing hope... changing lives.

OUR VISION: To provide the highest quality of Christian services to children, adults, and families in a caring culture of measurable excellence.

FOUNDED: November 11, 1885 by John Mills in Thomasville, North Carolina.

WHERE WE SERVE: We serve all 100 North Carolina counties and operate locations in 30 communities throughout North Carolina, South Carolina and Guatemala.

Job Title: Office Manager, Kennedy Home

Location: Kinston, NC

Method to apply: bchcareers.org

SUMMARY

The Office Manager manages the overall administrative functions of Kennedy Home. Duties include answering phones, receiving visitors, correspondence, receipting of gifts, maintaining files and other administrative needs to ensure internal control and confidentially. The Office Manager has reached a level of professional expertise, which prepares him/her to serve as a model, teacher and coach to less experienced administrative assistants. Annually completes training to complete expertise in his/her field.

QUALIFICATIONS:

* Bachelor's Degree preferred, or suitable combination of education and experience (minimum high school diploma or GED).

* Administrative assistant experience

* Excellent verbal and written communication skills, with the ability to positively represent the agency to internal and external contacts

* Must be proficient in Microsoft software applications and data base programs

* Must be organized and above to manage and complete multiple tasks and work independently

* Valid driver license and safe driving record.

* Meets all legal requirements and the general qualifications for employment as outlined in the agency

personnel policies

ESSENTIAL DUTIES AND RESPONSIBILITIES:

* Answers the phone and greets visitors

* Maintains assigned confidential employee files, and other documentation

* Communicates announcements, policy updates and other information to staff

* Maintains open lines of communication with Lead Regional Director and administrative assistants

* Takes minutes for meetings when needed

* Assists with coordination and planning of social events

* Completes background checks and orientation for new hires/and or volunteers when assigned

* Orders office supplies as needed

* Processes and distributes mail as needed

* Participates in any training needed to maintain growth of the position and assigned duties

* Works with other members of the ministry to complete required paperwork and duties

* Maintains confidentiality

* Represents Baptist Children's Homes of NC, Inc. in a professional manner

* Willing to perform other duties as assigned

* Collects payroll data and forwards it to the payroll manager for payroll input

* Prepares and forwards requisitions and work program expense reports to the proper office

* Responsible for Worker's Comp claims and vehicle accident reports

* Receipt of gifts and donations when assigned

* Operates as a backup to administrative assistants when needed

* Data Entry

* Respects the cultural and socioeconomic diversity of staff members and children in care and strives to create a position relationship within BCH

* Participates in the agency's Performance Quality Improvement (PQI) program as needed

EQUIPMENT:

Ability to operate standard office machines such as copier, computer, fax, calculator, etc. Ability to work within Outlook, Excel, Word, Smart Search, Paychex, and/or a similar office suite, HRIS (Human Resources Information System, including human resources, time and attendance, benefits, and payroll processing) and other programs and systems.

LANGUAGE SKILLS:

Ability to read, analyzes, and interprets general information. Ability to effectively communicate with others, including managers, clients, customers, and the general public.

CONTACT WITH OTHERS:

Regular contact with colleagues in all departments, as well as with outside individuals and groups; should represent Baptist Children's Homes of NC, Inc. in a positive manner. Contacts outside of the agency where proper handling of situations is of utmost importance as the agency's image could be affected.

MATHEMATICAL SKILLS:

Excellent mathematical skills and the ability use accounting software and calculator to calculate figures in order to assist with payroll and budgets.

MENTAL / VISUAL / AUDITORY DEMAND:

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form and ability to draw conclusions. Specific vision abilities required by this job include close vision, and ability to adjust focus. Must be able to talk and hear both in person and on the telephone.

CONFIDENTIAL DATA:

Work with confidential data including payroll ,budgeting and personnel files, which if disclosed, would have adverse internal and/or external effect and could result in termination of employment.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential. While performing the duties of this job, the employee is occasionally required to drive and get in and out of a vehicle unassisted, and regularly required to sit and stand, use hands and fingers, walk, reach with hands and arms, and occasionally lift 15 pounds.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job; usual office working conditions.