Office Manager - OMNI-SERV L L C : Job Details

Job Type Full-timeDescriptionG1 Facility Services is a leading facility maintenance and construction provider, proudly serving customers nationally. We support varied industries, including Aviation, Food Services, and Hospitality. With over two decades of experience in the maintenance and construction industries, we are seeking to welcome a Office Manager to join our dynamic team. Scope of Work The successful candidate will oversee the general administrative functions and activities of the office.Duties/Responsibilities:

• Establishing standard operating procedures (SOPs) by measuring results and making adjustments to benefit the operation's goals and objectives
• Schedule, assign, and monitor daily operation workflow to ensure efficiency through various software (I.e., Maximo, Corecon, Fieldpoint, Sage, etc.)
• Assist with annual and operating budgets by analyzing variances in operational profit and loss (PNL) and initiate corrective actions to achieve financial objectives
• Preparing payroll by reconciling labor reports against work orders and service requests
• Establish and maintain operating financial data by summarizing and identifying trends and informing management of discovered irregularities
• Perform additional duties and tasks as assigned

Requirements

• Proficiency in accounts receivable and payables
• Proficiency in analyzing financial data - PNL analysis
• Excellent organizational skills and attention to detail
• Working knowledge of QuickBooks
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) or similar software
• Excellent time management skills with a proven ability to meet deadlines
• Possess the ability to work under pressure
• Must be able to positively collaborate with clients, upper-management, and staff members

Required Education and Experience:

• Bachelor's degree in business, accounts or similar (preferred) OR equivalent work experience
• At least three years of administrative and clerical experience required

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer (6-8 hours daily)

Compensation: $25.00 - $27.00 per hour (Based on experience), medical, vision, dental, life insurance, 401k