Office Manager - Ultimate Staffing : Job Details

Key Responsibilities:

• Oversee daily office operations, including managing office supplies, equipment, and facilities.
• Greet visitors, answer phone calls, and handle general inquiries.
• Coordinate and schedule meetings, appointments, and travel arrangements.
• Assist with basic bookkeeping tasks, including processing invoices and expense reports.
• Maintain office records and files, ensuring they are organized and up-to-date.
• Support HR with onboarding new employees and maintaining employee records.
• Manage office calendars and assist with event planning as needed.
• Handle mail distribution and manage correspondence.
• Perform other administrative tasks as required.

Qualifications:

• High school diploma or equivalent; associate degree or higher preferred.
• Proven experience as an Office Manager, Administrative Assistant, or similar role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and multitasking skills.
• Strong communication skills, both written and verbal.
• Ability to work independently and prioritize tasks effectively.
• Familiarity with basic accounting principles is a plus.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.