Office Manager - Brinson Ford Lincoln : Job Details

Since first opening our doors in 1992, Brinson Auto Group has been serving the North Texas area as a top automotive group. We work hard to earn the respect and trust of our customers and take pride in providing a world-class shopping experience through sales, service, and parts.

Brinson Auto Group Offers:

• Great Pay
• Many benefits
• Outstanding Work Environment
• Advancement Opportunities

Job Summary

An Office Manager processes and generates financial data for all dealership departments, which together represent the accurate financial condition of the business. This position is responsible for accurate reporting to the dealer/general manager and for managing the accounting office and administrative functions.

Specific Job-Related Duties and Responsibilities

• Hires, trains, and supervises office personnel.
• Analyzes and organizes office operations and procedures.
• Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer's format and time frame.
• Controls all posted documents, including time records, vehicle deals, commissions, and additions and changes to inventory.
• Prepares daily bank deposit and cash report.
• Maintains an effective cash management system. Forecasts cash needs.
• Controls petty cash amounts for dealership and sales department.
• Provides a timely daily operating control (DOC) and keeps the dealer/general manager informed about trends.
• Reconciles select accounts monthly.
• Approves adjustments to inventory and receivable accounts.
• Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are current and accurate.
• Prints monthly journals, schedules, and general ledger. Closes month by processing accounting month-end.
• Participates in the preparation of short- and long-term forecasts.
• Assists in completion of annual review/audit.
• Ensures compliance with all government regulations.
• Prepares payroll on a timely basis, posts payroll, and maintains payroll records.
• Prepares tax reports, tax deposits and tax returns in a timely, accurate manner.
• Prepares employee health/life benefit payments.
• Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly.
• Administers charge-back program for late charges to inventory.
• Prepares monthly floor plan report for use in commission calculations.
• Prepares sales commission/chargeback detail reports.
• Manages the payoff of vehicle floor plan and works with bank representatives.
• Oversees collection of past due accounts.
• Compiles information and prepares reports as requested by management and/or dealer principal.
• Processes paperwork for new employees and terminations.
• Keeps an updated file of all dealership job descriptions.
• Maintains confidential employment files.
• Maintains a professional appearance, wears company-issued apparel.
• Attends managers meetings as requested
• Maintain value, quality, and integrity

General Company Related Duties and Responsibilities

• Report to work within acceptable time frames and company standards.
• Maintain appropriate degree of professionalism towards customers and coworkers.

Qualifications

• Bachelor's degree (B. A.) from four-year college or university
• Four to ten years related experience and/or training; or equivalent combination of education and experience.
• Excellent Communication and customer service skills
• Strong computer, 10-key and phone skills
• Must be able to manage a team, motivate and develop
• Ability to be analytical, problem solve and multi-task
• Professional appearance and work ethic
• Self-motivated, goal oriented, and ability to work within a fast-paced environment

Working Conditions

The employee will work indoors in a professional office environment.

While this list is intended to be an accurate reflection of the current job, this is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. The company reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change (i.e., emergencies, changes in personnel, work load, rush jobs, or technological developments). Be ready and willing to perform additional tasks or duties as needed or requested by management.