Office Manager - Advantest : Job Details

Job Title: Business Support Coordinator

Company: Advantest

Location: North Austin, TX

Salary:

Non-Exempt Position: Paid hourly, ability to receive overtime pay

Level 3 midpoint 53k, 3rd quartile 64k

Level 4 midpoint 62k, 3rd quartile 75k

Job Summary:

We are seeking a highly organized and proactive Business Support Coordinator to join our Sales organization. This is a full-time onsite position working Monday- Friday 8am-5pm at our branch office in North Austin TX. Successful candidates must have an eye for detail, ability to effectively communicate with organizational leaders to ensure the smooth operation of our facility.

Responsibilities include:

• Perform general office duties to include but not limited to: Answering the phones, greeting visitors, coordinating security/badging access, monitor/maintain office assets, shipping coordination, and mail distribution management.
• Assisting the senior director with business admin to include but not limited to: supply ordering, handle procurement requests, purchase orders, timesheets, onboarding new employees, and travel management.
• Frequent event logistics- Ensuring all guest receive a white glove experience to include: Coordination for meetings and special events, conference room preparation including the set up temporary Wi-Fi connections, arrange lunch catering, dinner reservations, and transportation as needed.
• Provide IT support as needed to include: Regularly swap server backup tapes and monitor the system, manage Uninterruptible Power Supply (UPS) maintenance including system verification and battery replacements, and act as a first point of contact in providing solutions to technical issues
• Support occasional office repairs/maintenance such as: Acting as a liaison with landlords and vendors for office repairs as they arise.

Qualifications:

4+ Years of experience in office management and administrative support

Extremely strong organizational, multitasking, and problem-solving skills.

Strong experience utilizing MS Suite, specifically Outlook, Teams, PowerPoint and SharePoint

Ability to assist with planning events, manage travel, various procurement tasks and invoice tracking

Tech-savvy with the ability to learn new programs quickly and troubleshoot common issues

Willingness to learn and grow within the company.

This role requires 100% onsite presence.