Office Manager - Property and Environment Research Center : Job Details

The Property and Environment Research Center (PERC) is the national leader in market solutions for conservation, with over 40 years of research and a network of respected scholars and practitioners. Through research, law and policy, and innovative field conservation programs, PERC explores how aligning incentives for environmental stewardship produces sustainable outcomes for land, water, and wildlife. Founded in 1980, PERC is nonprofit, nonpartisan, and proudly based in Bozeman, Montana.This is a transformational time at PERC. Our nimble team is growing in all departments to support our ambitious goal of inspiring the next era of conservation in America based on incentives and innovation.Position DescriptionReporting to the Director of Operations, the Office Manager is responsible for assisting in the daily operations of PERC in a role that is best described as a valued concierge to PERC's staff, fellows, tenants, vendors, and visitors. This role requires a proactive, detail-oriented, and versatile individual who can manage administrative tasks while also planning and executing a comprehensive fellowship program.The successful candidate will be service-oriented, a self-starter, and show initiative to identify and take ownership of needs in support of PERC's operations. This position requires a team player who is willing to pitch in outside of the confines of their job description. This is a non-remote 30 - 40 hours per week nonexempt position. This is a non-supervisory role with no direct reports. The work schedule for this position is Monday through Thursday, 8:30 am - 5:00 pm, and Friday 8:30 am - 4:00 pm with some flexibility.Primary ResponsibilitiesServe as the primary point of contact for office-related inquiries and issues, greet/support visitors, and manage supplies, mail, general email, and incoming phone calls.Assist with onboarding and support of staff, visiting fellows, and visitors.Coordinate outgoing contracts with a focus on accuracy and timeliness.Develop and implement office policies as needed.Remain informed about best practices in office management and nonprofit administration.General office support including meetings/lunch coordination, kitchen preparation (start coffee, run dishwasher, maintain snacks, etc.), and related activities.Fellowship CoordinationWork with fellowship directors and research department to coordinate visiting fellowship residency dates, schedules, and contracts.Act as a concierge to visiting fellows, ensuring they are provided with needed information and office setup, and arrange weekly summer happy hours.Coordinate, organize, and distribute weekly seminar emails.Facility ManagementManage vendor contracts for indoor and outdoor property maintenance.Oversee property maintenance vendors and services to ensure effective scheduled maintenance and address urgent issues as they arise.Oversee janitorial vendors and supplies.Serve as the point of contact with building tenants.Process vendor invoices and approvals through the billing system.Monitor monthly invoices for discrepancies.Process internal donation deposits.Development and accounting support (monthly reconciliation, etc.).Conference and Event SupportProvide basic conference support to PERC's conference coordinator including planning and setup/cleanup.Coordinate smaller PERC workshops, events, and celebrations.Ensure spaces are prepared for meetings and events including technology, refreshments, etc.Special ProjectsResponsible for swag inventory tracking and cost assignment.Other special projects as they arise.Required QualificationsMust be service-oriented and possess a desire to provide a concierge approach to supporting PERC's mission.Strong interpersonal and communication skills, with the ability to work collaboratively with diverse groups of people.Ability to multitask and prioritize responsibilities in a fast-paced environment.Ability to work both independently as well as closely with PERC's team in a productive and positive manner.Attention to detail and a proactive approach to problem solving.Must work daily at PERC's main office located in Bozeman, Montana.Preferred QualificationsExperience with facility management.Working ConditionsBusiness office environment with moderate noise.Will sit or stand at a desk.Work on a computer, use a telephone, and other general office equipment.Lift and carry up to 25 pounds.LocationThis is a full-time, exempt position based in Bozeman, Montana.Perks of Working at PERCGreat health (platinum, gold, and silver plans), vision, and dental benefit choices for employees and family.Flex/FSA or HSA offered.5% 401(k) PERC contribution.PERC contributed life insurance.Voluntary additional life insurance.Voluntary accident insurance.Paid parental leave.Paid vacation and sick days.12 paid holidays.Discounted gym membership.Ability to work with an impactful conservation organization, dedicated to positive environmental outcomes.#J-18808-Ljbffr