Office Manager - Transcard Payments LLC : Job Details

Job Type Full-timeDescriptionWho We Are:Payments, Orchestrated.Chattanooga-based Transcard offers comprehensive global payment orchestration solutions for banks, fintechs, and businesses. Our embedded payment solutions enable seamless transactions, collaboration, and data sharing with customers and suppliers worldwide. Features include disbursements, receivables, account-to-account payments, cross-border payments, AI insights, and supply chain financing.Transcard's solutions combine multi-rail capabilities, embedded workflows, system of record integration, effortless reconciliation, and bank-grade security to support B2B and B2C payments for businesses of all sizes. Streamline financial operations with digital payments, monitor real-time activity, reduce fraud risk, and improve customer and vendor experience with an all-in-one payment portal.Position Details:This is a full-time position, working Monday-Friday during standard business hours. Compensation will be based on the qualifications of applicant.Location: This is an ONSITE opportunity in the United States. Candidate must reside in the US and be work authorized. We are unable to offer visa sponsorship.Our corporate office is located in Chattanooga, TN.Benefits:Transcard offers benefits starting the first of the month following the month of hire (Medical, Dental, & Vision, 401(k) Match!, Paid Time Off, Life-Disability Insurance, and more)Please apply and see more job requisitions at: Essential Duties and Responsibilities: The Office Manager at Transcard will be at the heart of our operations, ensuring the smooth running of our office environment. You will play a key role in coordinating administrative and office management activities to support our employees and facilitate efficient business operations. This position requires a proactive and organized individual with excellent communication skills and the ability to manage multiple priorities in a fast-paced environment. Manage day-to-day administrative tasks, including answering phones, greeting visitors, responding to emails, and handling correspondence. Coordinate meetings, appointments, and travel arrangements for employees and executives. Provide additional assistance to the Executive Leadership Team as required. Maintain office supplies inventory and ensure availability of necessary materials. Oversee the maintenance and organization of the office space, ensuring cleanliness and functionality, including communication and guidance to office vendors and service providers. Coordinate with building management and vendors for repairs, maintenance, and office improvements. Manage office equipment and technology systems, including printers, copiers, and conference room AV equipment. Assist with onboarding new employees by preparing workspaces and ensuring access to necessary resources. Support HR initiatives and employee engagement activities, such as organizing team events and celebrations. Assist with monitoring of office expenses, supplies, vendor invoices, as well as, courier and post management. Prepare and process expense reports and reimbursements for employees and executives. Implement health and safety protocols and ensure adherence to regulations and company policies. Coordinate emergency preparedness plans and procedures, including evacuation drills and first aid supplies. Foster a positive and inclusive office culture through effective communication and interpersonal relations. Serve as a point of contact for employees regarding office policies, procedures, and general inquiries. Collaborate with management to plan and execute office-wide initiatives and activities.Requirements 1+ years of experience as an office manager, administrative assistant, or similar role. Excellent organizational and time management skills with the ability to prioritize tasks. Strong attention to detail and problem-solving abilities. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management software (e.g., ERP systems). Excellent communication skills, both written and verbal. Ability to maintain confidentiality and handle sensitive information with discretion. A valid driver's license is required.Education and/or Certifications: Bachelor's degree or equivalent work experience in Business Administration, Office Management, or a related field is preferred.The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be a complete list of duties performed. No resumes from 3rd party vendors will be accepted at this time.