Office Manager - Ascend Partner Services LLC : Job Details

Who We Are

About Ascend

At Ascend, we recognize the struggles that accounting & finance professionals face in traditional firms-from rigid hierarchies and overwhelming workloads to the elusive work-life balance. We believe your ambition should not be constrained by outdated practices or opaque career paths. Here, you're not just a number but a valued member of a community that champions both your professional and personal fulfillment. Our mission is to transform the public accounting experience into one where work-life harmony is a reality, and where your career advancement is supported by a nurturing network and robust resources.

We partner with regional, entrepreneurial firms and provide them with the resources and support necessary to thrive in today's dynamic market. This includes access to growth capital, robust talent acquisition, top-tier technology, transformative leadership, shared back-office services, & more. Founded in January 2023, Ascend attained revenues to sufficiently qualify as a Top 100 U.S. accounting firm within six months of operation. Explore Ascend, where your career soars without sacrificing your quality of life.

About G&G

Goering & Granatino (G&G) is a Kansas City area professional services firm located in Leawood, Kansas. We provide advisory services, including tax, accounting, part-time CFO, and business formation services. At G&G, we are willing to help you continuously improve on various aspects of your career. When you choose to join us, you will be joining an environment where your goals are respected and where you'll work collaboratively with other team members to solve problems. We will provide the technologies, training and procedures to perform your job independently and confidently. You'll also have the support of the partners to develop your own personal network of contacts and be actively involved in the community.

In October 2023, G&G made the strategic decision to join Ascend to usher in our next stage of growth. With Ascend's partnership and shared resources - including technology, training and development - G&G is well positioned for strong innovation and growth in the years to come.

The Role

If you're a talented administrative leader looking to elevate your career, Goering & Granatino is the place for you! As a forward-thinking and growing professional services firm, we don't just value your contributions - we consider them essential to our collective success. As an integral member of our team, you'll be a key player in our collective journey of continued growth. In return, you can expect various opportunities for professional and personal development within a supportive and innovative environment!

We are seeking a full-time Office Manager, a role critical to the backbone of our firm. This position calls for a team-driven professional who possesses a blend of excellent technical skills, positive attitude, and remarkable ability to collaborate efficiently with various individuals.

This role offers a unique opportunity to leverage your skills in a progressive, team-oriented atmosphere while gaining exposure to diverse industries. We are committed to providing you a long-term path for learning and growth, professionally and personally!

Key Responsibilities

* Lead and manage all administrative operations of the firm, ensuring smooth and efficient day-to-day functioning.

* Supervise and coordinate administrative staff, ensuring optimal performance, effective task delegation, and professional growth.

* Handle and safeguard confidential client data with utmost integrity, aligning with legal and ethical standards.

* Enhance client experience through efficient processing of deliverables, including tax returns, extensions, and notice responses.

* Organize and maintain filing systems for office environment, ensuring accessibility and compliance.

* Oversee and streamline office logistics, including supply management, office layout, and maintaining a professional atmosphere.

* Plan and execute internal firm events and meetings, fostering team collaboration and firm culture.

* Coordinate travel arrangements, business lunches, and other external engagements for firm professionals.

* Serve as a reliable administrative partner to the firm owners, providing direct assistance and support.

* Spearhead special projects, demonstrating initiative and an ability to lead without constant supervision.

Required Qualifications

* Associate's Degree

* 5+ years of related experience in an office environment

* Demonstrated experience supervising a team

* Ability to handle confidential material in a reliable manner

* Strong interpersonal skills

* Commitment to providing exceptional service, both internally and externally

* Proficient working knowledge of Microsoft Office Suite

* Proficiency in working with cloud and internet-based programs

* Willing to work extended hours as needed during our busy tax season (January 1 - April 15)

Preferred Qualifications

* Bachelor's degree

* Experience working within a CPA or professional services firm

* QuickBooks familiarity

Who We Look For

We seek a detail-oriented performer, known for their meticulous organization skills and ability to work efficiently with minimal supervision. We look for adaptive individuals who are adept at managing multiple priorities and meeting various deadlines in a dynamic environment, demonstrating an analytical capacity for problem-solving and decision-making. Your ability to communicate professionally with individuals at all levels, in person & over the phone, will help you excel in this role.

What We Offer

Join our team and enjoy a comprehensive benefits package that supports well-being, health, and ongoing professional growth:

* Unlimited PTO

* Medical, dental, vision & various voluntary insurance options

* FSA & HSA

* 401(k) matching

* Flexible schedule, including 4-day work weeks during off season (closed on Fridays)

* Parental leave

* Employee Assistance Program

* Commitment to professional development

How to Apply

Submit your information in the application section directly below! This will include:

* Basic contact information

* Resume/CV and optional cover letter upload

* Work eligibility, credentials, and compensation

* Voluntary demographic & self-ID questions

For further questions or inquiries about the role, please reach out to Kim Chedgy, Sr. Recruiter at [email protected].

At Ascend, we provide a fair and equal employment opportunity for all candidates regardless of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity/expression, age, marital status, disability, or any other legally protected characteristic. Ascend hires and promotes individuals solely based on qualifications for the position to be filled and business needs.