Office Manager - College Achieve Central Charter School : Job Details

Position Type:

Secretarial/Clerical/Secretary - 12-Months

Date Posted:

12/9/2024

Location:

College Achieve Paterson Charter School

Closing Date:

01/13/2025

Additional Information: Show/Hide

Position Purpose

Under the direct supervision of the principal or other school administrator, to provide

clerical, secretarial and administrative assistance to school administrators at a school site,

conveying information regarding school functions and procedures; and supporting the

broad array of services provided to students, parents, instructional and support

employees; and to coordinate work of other school clerical employees.

Essential Functions

* Composes documents (e.g., notices, correspondence, bulletins, reports,

newsletter, handbooks) for principal, or other school administrators for the purpose

of requesting or providing information about school and work-related matters,

activities, events, etc.

* Maintains the daily/weekly/monthly calendar of the principal for the purpose of

coordinating the scheduling of work-related appointments, activities, meetings, etc.

* Assists in planning and scheduling school events and activities, and maintaining

calendar of school and students' events for the purpose of coordinating and

scheduling events such as orientation, open house, field trips, sporting events,

assemblies, conferences, etc.

* Maintains documents, files and records for the purpose of providing up-to-date

reference and audit trail for compliance.

* Prepare purchase orders for the purpose of submitting to the school district's

accounting/finance oHice.

* Maintains inventories of supplies and materials for the purpose of ensuring items'

availability.

* Assists visitors to the oHice, including students, parents, substitutes teachers, and

others.

* Answers telephone calls and provide information and assistance to callers.

* Distributes incoming mail appropriately; sends outgoing mail.

* Schedules appointments with students, parents and teaching staH or others as

requested.

* Evaluates situations for the purpose of taking appropriate action and/or directing to

appropriate personnel for resolution.

* Registers new students, making sure forms are completed, obtaining transcripts

and other documentation as needed, and entering data into computer system

regarding enrollment and student records (e.g., transportation, attendance,

withdrawals).

* Responds to inquiries from students, parents and employees, providing

information, facilitating communication among parties and/or providing direction.

* Serves as liaison with outside organizations (e.g., transportation, food service,

suppliers) for the purpose of coordinating the scheduling of deliveries, activities,

etc.

* Supports, guides, leads, trains and coordinates work of school clerical employees

for the purpose of providing assistance with administrative functions.

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the eHicient and

eHective functioning of the school.

Note: The above description is illustrative of tasks and responsibilities. It is not

meant to be all inclusive of every task or responsibility.

Equipment

Uses standard office equipment such as personal computer, copy machine, fax machine,

telephone.

Travel Requirements

Limited travel to and from meetings may be required.

Knowledge, Skills and Abilities

* Ability to describe problems and work orally or in writing to supervisor as required.

* Ability to establish and maintain cooperative working relationships with others

contacted in the course of work.

* Ability to carry out instructions furnished in written or oral form.

* Ability to add, subtract, multiply and divide, and perform arithmetic operations.

* Ability to understand, apply and use personal computers and software applications

(e.g., Word, Excel, PowerPoint, the Internet, Outlook, electronic mail).

* Ability to problem solve job-related issues.

* Ability to work with a diverse group of individuals.

* Ability to process paperwork accurately according to standardized procedures.

* Ability to maintain confidentiality of information regarding students, employees and

others.

* Organizational and time management skills.

* Knowledge of oHice management procedures.

* Experience with PowerSchool

Physical and Mental Demands, Work Hazards

* Works in standard oHice and school building environments.

* Ability to work outdoors during outdoor student activities.

* See the Summary of Physical, Sensory and Environmental Requirements

Needed to Perform Essential Job Duties for this position.

Qualification Profile

* Any combination of education and experience providing the required skill and

knowledge for successful performance would be qualifying. Typical qualifications

would be equivalent to:

* Graduation from high school.

* Associates degree with course work in business, math, word processing, oHice

procedures and record keeping preferred.

* Bachelor's degree preferred.

Salary:

40K-65K

Benefits:

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Flexible Spending Account??