Office Manager - Bainbridge Island School District : Job Details

Employment Information

Bainbridge Island School District is an Equal Opportunity Employer.

Bainbridge Island School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts of America and other designated youth groups. The following employee has been designated to handle questions and complaints of alleged discrimination: Kristen Haizlip, Civil Rights Coordinator and Title IX Compliance Officer 8489 Madison Ave. N, Bainbridge Island, WA 98110; 206-###-####; [email protected] BISD: All Are Welcome!

CONTEXT AND MISSION: The Bainbridge Island School District serves approximately 3,500 students. In 2020, parents, students, community members, and staff at all levels of the district developed a district improvement plan that reflects our goals for each student.

As a community, we collectively commit to honoring and nurturing the unique skills, talents and passions of every student. We provide a welcoming and respectful environment where students flourish and forge a life-long love of learning through relevant, engaging learning experiences. We empower our students to find purpose and contribute to a more just and equitable world.

Our plan centers on three goals for students:

Teaching and Learning: All students will engage in learning experiences that empower them to become productive citizens of a diverse society who are committed to social and environmental justice.

Equity, Anti-Racism, Inclusion, Diversity & Justice: The Bainbridge Island School District will ensure our students feel honored, welcomed, respected, and connected. We are committed to embracing and honoring our island's diversity and creating a vibrant and inclusive community. We will engage our community in becoming an anti-racist organization ensuring equitable access to learning, opportunities, and resources for all students.

Health, Well-Being, & Safety: The Bainbridge Island School District will focus on and develop students' social and emotional skills to lead positive and emotional skills to lead positive and healthy lives with strong connections, feeling of belonging, and a sense of hope.

Note: Prior to the start of employment, all new employees are required to have their fingerprints taken with results from the Washington State Patrol and FBI uploaded to OSPI. Human Resources will direct you to the closet facility to have this done. Fees for fingerprinting are paid for by the applicant and vary depending on location.

Conditions of Employment

* Are you a citizen of the United States or will you have a visa which permits you to work in the United States at the time of employment?

* I authorize the Bainbridge Island School District to make any investigation of my personal, educational, vocational, or employment history. I further authorize any former employer, firm, corporation, educational or vocational institution, and/or government agency to provide the Bainbridge Island School District with information they have regarding me. I hereby release and discharge the Bainbridge Island School District and those who provide information and any and all liability as a result of furnishing, receiving or using this information.

* I certify that answers given herein are true and complete to the best of my knowledge. In the event of employment, I understand that if I provide false or misleading information, including omissions in my application or interview(s), I will be subject to dismissal at any time during my period of employment with the Bainbridge Island School District. I will provide verification of my certification, education, and experience. I understand also that any offer of employment will be considered temporary and conditional pending a satisfactory outcome of a criminal history background check and approval of the Bainbridge Island School District's Board of Directors. I also agree to abide by all rules and regulations of the Bainbridge Island School District.

* I understand that BISD requires that the individuals entered in the References section of this electronic application be current or former supervisors, if possible. I further understand that the information received from said references will remain on file and will be used for future applications for two years from the date of receipt. Once a response is received, it cannot be deleted or replaced with another reference during this two-year time frame.

General Questions

* I am...(select one)

* How did you find out about this position? (Check all that apply)

* BISD believes that in order for students to thrive, there must be positive relationships between families, students and teachers and staff. Please provide specific examples of how you holistically integrate racial justice and social justice issue strategies in teaching/your work. How have you developed and maintained effective relationships with students so that you understand and are able to address each students' name, strength and need?

* What training/coursework/classroom/life experiences have you had for addressing systemic, institutional racism and advancing social justice for marginalized communities?

* Are you presently under contract? - If yes, with whom? What is your present position (Title)?

* Are you a former employee of our District? If yes, list dates and positions:

* Have you ever been on a plan of improvement or placed on probation?

* Have you ever been the subject of a complaint to the Superintendent of Public Instruction or any other disciplinary board or licensing body?

* Have you ever resigned or otherwise separated from any employment (inclusive of regular or extracurricular positions) in order to avoid discharge or non-renewal?

* Have you ever been discharged or non-renewed from any employment (inclusive of regular or extracurricular positions)?

* Have you ever been disciplined for misconduct by a past or present employer?

* If you answered YES to questions 7, 8, 9, 10, and/or 11; provide an explanation of the circumstances, including the underlying facts, place, date, and outcome.

* Are you presently charged with, but not convicted of, a crime? (Exclude civil infractions, such as minor traffic citations.) If yes, provide an explanation of the nature of the charge, place, date, and court. A pending criminal charge will not necessarily bar you from District employment.

* Have you ever been convicted of a crime? (The term convicted means all adverse dispositions, including a finding of guilty, a plea of guilty or nolo contendere, an Alford plea, a stipulation to the facts, a deferred or suspended sentence, or a deferred prosecution. Exclude civil infractions, such as minor traffic citations.) If yes, provide an explanation of the nature of the crime, place, date, and court. A conviction record will not necessarily bar you from District employment.

* List any of the following for which you have been convicted, including any of these crimes as they may have been renamed: (See above for definition of convicted ). Custodial Assault. First, Second, or Third Degree Assault of a Child. First, Second, or Third Degree Assault. Simple Assault. First or Second Degree Custodial Interference. Incest. First, Second, or Third Degree Rape of a Child. Child Abandonment. Child Abuse or Neglect as Defined in RCW 26.44.020. Violation of Child Abuse. Restraining Order. Child Buying or Selling. First or Second Degree Kidnapping. First, Second, or Third Degree Child Molestation. First or Second Degree Sexual Misconduct with Minor(s). Patronizing a Juvenile Prostitute. Selling or Distributing Erotic Material to Minor(s). Sexual Exploitation of Minor(s). Communication with a Minor for Immoral Purposes. First Degree Arson. First Degree Burglary. Aggravated Murder. First or Second Degree Murder. First or Second Degree Extortion. Endangerment With a Controlled Substance. First or Second Degree Manslaughter. First, Second, or Third Degree Rape. First or Second Degree Robbery. Indecent Liberties Felony Indecent Exposure Vehicular Homicide Unlawful Imprisonment Malicious Harassment Criminal Abandonment First or Second Degree Criminal Mistreatment. Promoting Pornography First Degree Promoting Prostitution. Prostitution. First or Second Degree Custodial Sexual Misconduct.

* I have not been convicted of any of the above, including any crime which has been renamed.

* Have you ever been (a) found by a court in a protection proceeding under Chapter 74.34 to have abused or financially exploited a vulnerable adult or (b) convicted of any of the following crimes where the victim was a vulnerable adult: (Vulnerable adult means adults of any age who lack the functional, mental, or physical ability to care for themselves.) * First, second, or third degree extortion * First second or third degree theft * First or second degree robbery * Forgery * Any of the foregoing crimes as they may have been renamed IF YES, EXPLAIN.

* Have you ever been convicted of any crime involving the manufacture, delivery, or possession with intent to manufacture or deliver a controlled substance? IF YES, EXPLAIN.

* Have you ever been found in any dependency action under RCW 13.34.040 to have sexually assaulted or exploited any minor or to have physically abused any minor? IF YES, EXPLAIN.

* Have you ever been found by a court in a domestic relations proceeding under Title 26 RCW to have sexually abused or exploited any minor, or to have physically abused any minor? IF YES, EXPLAIN.

* Have you ever been found in any disciplinary board final decision to have sexually or physically abused any minor or developmentally disabled person, or to have abused or financially exploited any vulnerable adult? Disciplinary board final decision means (a) any final decision by the director of the Department of Licensing for real estate brokers and salespersons and (b) any final decision by a disciplinary authority under Chapter 18.130 RCW or the secretary of the Department of Health for the following businesses or professions: chiropractic, dentistry, dental hygiene, naturopathy, massage, midwifery, osteopathic medicine and surgery, physical therapy, physicians, practical nursing, registered nursing, and psychology. IF YES, EXPLAIN.

* Are you presently charged with, but not convicted of, any of the crimes or offenses described in the questions above?

Job Description

OFFICE MANAGER

WOODWARD MIDDLE SCHOOL

SYO / 8 HOURS PER DAY

POSITION RUNS APPROXIMATELY 3/4/2025 through 6/30/2025

JOB SUMMARY: Under the supervision of the building administrator, provide confidential secretarial services to ensure the efficient operation of the school and to enhance the effectiveness of the district's programs. Assume responsibility for the coordination and management of the building office staff and services. Within this general framework, specific assignments will vary.

ESSENTIAL JOB FUNCTIONS:

* Provide secretarial services to the building administrator(s).

* Prepare correspondence, memoranda, bulletins, student and staff handbooks, parent newsletters, data tabulations and required forms efficiently and accurately.

* Provide secretarial services for other staff as directed by the building administrator.

* Schedule appointments and maintain building administrator's calendar

* Provide information and receptionist services.

* Answer telephone(s), distribute mail and other printed materials to appropriate staff.

* Coordinate all services provided by the building office staff to students, parents, other staff and the general public.

* Oversee the maintenance of files and reports on student registration, attendance, enrollment and other information as required by the district.

* Train and direct work of office assistants.

* Provide initial screening of individuals and groups entering the building.

* Provide information to students, parents, and the general public regarding school rules, regulations and events.

* Maintain school calendar and add events to web site as needed.

* Coordinate scheduling of building facilities for community use.

* Coordinate the gathering of health-related data and forms and assist with the provision of necessary accommodations for students with on-going health needs in cooperation with the school nurse and special services staff.

* Administer first aid, dispense medication and monitor the health room as needed.

* Assist building administrators with building budget preparation.

* Prepare electronic purchase orders and maintain purchasing records.

* Assist in accounting for moneys received.

* Maintain building financial records as directed by the building administrator and in coordination with the district business office.

* Monitor absences in substitute system and assist with filling absences when needed.

* Register voters.

* Supervise students at the direction of building administrator or counselor.

* Inventory and order supplies.

* Coordinate communication between parents, school and district transportation office.

* Maintain confidentiality and display ethical behavior.

* Process employee time sheets.

* Perform other job-related duties as assigned by the building administrator

ESSENTIAL JOB REQUIREMENTS - QUALIFICATIONS:

* Associates Degree or equivalent.

* Three or more years of secretarial experience.

* Possess a valid First Aid/CPR card.

SKILLS, KNOWLEDGE AND/OR ABILITIES REQUIRED:

* Knowledge of school operations.

* Ability to communicate clearly and concisely both orally and in writing with students, staff, parents and the general public.

* Possess excellent English, grammar and punctuation skills.

* Proficiency in basic bookkeeping skills.

* Ability to operate a variety of office equipment with skill and independence.

* High level of computer skills with proficiency and accuracy in word processing, data base, spread sheet and communication software.

* Knowledge and skill in filing and records management.

* Ability to establish and maintain cooperative working relationships with colleagues, parents, students and the community.

PHYSICAL DEMANDS:

* Frequent exertion of 10 to 20 pounds of force frequently to lift, carry, push, pull, or otherwise move objects.

* Frequent sitting, standing, walking, stooping, bending and occasional running.

* Perceiving the nature of sound, near and far vision with or without visual aids, providing oral information, the dexterity to operate business related equipment, and handling and working with various materials and objects.

Reasonable accommodation may be made to enable a person with a disability to perform essential functions of the job.

Please reference the BIESPA Negotiated Agreement for benefit details. Information can be found by visiting

Benefits

Please reference the BIESPA Negotiated Agreement for benefit details. Information can be found by visiting

Attachments

Cover Letter - Classified*

Letter of Reference 1 - Classified*

Letter of Reference 2 - Classified*

Letter of Reference 3 - Classified*

Resume - Classified*

Transcripts - Unofficial

References

24-25 CLASS: 2 of 5 external references required.