Office Manager - Aston Carter : Job Details

Job Description

We are partnering with a local construction company to find a detail-oriented and motivated Office administrator to join our team. The ideal candidate will support the HR and AR department in various administrative tasks and contribute to the overall success of the organization.

Responsibilities

+ Assist with the day-to-day operations of the HR department including recruitment, onboarding, and employee relations.

+ Maintain employee records and ensure all documentation is accurate and up-to-date.

+ Coordinate and schedule interviews, meetings, and trainings as needed.

+ Process payroll and ensure timely and accurate distribution.

+ Handle accounts receivable duties such as invoicing, billing, and collections.

+ Monitor and reconcile accounts to ensure accuracy and compliance with company policies.

+ Provide administrative support to the HR and AR departments as required.

+ Manage DOT compliance.

+ Oversee finance collection and management.

+ Collect and manage money transactions.

Essential Skills

+ Human resources experience

+ Administrative support

+ Payroll processing

+ QuickBooks proficiency

+ Benefits administration

+ Onboarding

+ Collections and accounts receivable

+ Invoicing

+ 2+ years of relevant experience

Additional Skills & Qualifications

+ Proven experience as an HR Assistant, AR Assistant, or similar role is preferred.

+ Familiarity with ADP and QuickBooks.

+ Strong organizational skills with the ability to prioritize tasks and meet deadlines.

+ Excellent communication and interpersonal skills.

+ High degree of confidentiality and integrity.

+ Proficiency in Google Workspace.

+ Bachelor's degree in Human Resources, Business Administration, or a related field is preferred.

Work Environment

Onsite position. Monday - Friday, 8 am - 5 pm.off

Pay and Benefits

The pay range for this position is $22.00 - $25.00

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision

- Critical Illness, Accident, and Hospital

- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available

- Life Insurance (Voluntary Life & AD&D for the employee and dependents)

- Short and long-term disability

- Health Spending Account (HSA)

- Transportation benefits

- Employee Assistance Program

- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Spokane,WA.

Application Deadline

This position will be accepting applications until Dec 22, 2024.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] ( [email protected]) for other accommodation options.