Office Manager - Ledgent : Job Details

Job Title: Office Manager

Position Summary:We are seeking a proactive and detail-oriented Office Manager to oversee the day-to-day operations of our office. The ideal candidate is proficient in Microsoft Office products, highly organized, and capable of managing multiple tasks with ease. This role is essential in maintaining a well-run office environment and ensuring seamless operations for the team.

Key Responsibilities:

• Administrative Support:

  • Manage phones, emails, and other communications with professionalism and efficiency.
  • Schedule and coordinate conference room usage for meetings and events.

• Inventory Management:

  • Monitor and order office and kitchen supplies to ensure stock levels are adequate.
  • Maintain relationships with vendors for timely and cost-effective procurement.

• Project Assistance:

  • Support various office projects by coordinating tasks, tracking progress, and ensuring deadlines are met.

• Office Operations:

  • Organize and maintain office systems, including filing and record-keeping.
  • Ensure the office environment remains clean, organized, and welcoming for staff and visitors.

• Technology and Tools:

  • Utilize Microsoft Office products (Word, Excel, Outlook, PowerPoint, etc.) for reports, presentations, and correspondence.
  • Troubleshoot basic technology issues and liaise with IT support when necessary.

• Team Collaboration:

  • Act as the go-to person for office-related needs, fostering a positive and supportive atmosphere.
  • Coordinate with team members and management to address office requirements and streamline operations.

Qualifications:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills with a keen eye for detail.
• Excellent verbal and written communication abilities.
• Experience in inventory management and vendor coordination is a plus.
• Prior experience in an office manager or administrative role preferred.
• Ability to adapt to a fast-paced environment and manage competing priorities.
• A collaborative, can-do attitude with a commitment to creating a productive workplace.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.