Office Manager - GLOCAP : Job Details

COMPANY: Investment Firm

POSITION: Office Manager

LOCATION: San Francisco, CA (Bay Area)

HOURS: 8:00AM - 5:00PM (In office Monday-Friday)

COMPENSATION: $115-120K DOE + Discretionary Bonus + Benefits

BACHELOR'S DEGREE: Required

Our client, an investment firm, is seeing an Office Manager to join their Bay Area team, which serves as a central hub for SF-based operations. Responsibilities include overseeing daily maintenance, ensuring facilities are well-equipped and functional, coordinating with service providers, and addressing any logistical challenges. Additionally, the role focuses on creating a comfortable and productive environment for employees and visitors.

Responsibilities of the Office Manager:

-Manage office operations, ensuring a first-class visitor experience and compliance with policies.

-Oversee office policies and entry experience. While not a reception role, ensure residents and guests understand policies. Maintain a seat facing the door for seamless entry.

-Serve as the primary liaison between the company and external teams using the space.

-Handle purchasing for SF office and house. Keep pantry and supplies stocked, coordinating with HQ for workstation peripherals as needed.

-Manage incoming/outgoing mail, deliveries, and visitors.

-Liaise with all vendors, including cleaners. Submit maintenance orders and report issues promptly.

-Coordinate with IT and AV teams for work orders and support tickets.

-Provide on-site support for in-office, house, and external events in the SF area.

-Offer administrative support to external teams and individuals using the office.

-Oversee meetings and overnight stays at the SF house, ensuring compliance with visitor policies.

-Supervise house cleaning staff to maintain cleanliness.

-Support SF teammates by stocking basic snacks, beverages, and office supplies.

-Collaborate with HQ admins and EAs as the on-site lead for local events.

-Handle additional projects and provide administrative support as required.

Requirements of the Office Manager:

-Bachelor's Degree preferred

-3–5 years of general office management experience, preferably in San Francisco.

-Detail-oriented and highly organized. Enjoys hands-on work and multitasking. Comfortable with a five-day in-office work week.

-Service-oriented with a no task too small attitude.

-Ability to quickly shift focus between various projects and priorities.

-Willing to travel between sites, occasionally outside business hours.

-Self-directed and capable of working with minimal guidance, especially when collaborating with NYC-based team members.

-Proficient with productivity software: Google Workspace, Slack, Airtable, Notion, and Envoy.

-Verification of identity, education, prior employment, and references may be required.