Office Manager - PLATINUM PROPERTIES : Job Details

Job Title: Office Manager

Location: Lakewood, NJ (On-site)

Job Type: Full-time

Salary: 75k-85k per year

Job Summary:

We are seeking a highly organized and proactive Office Manager with property management experience overseeing leasing , handling delinquencies, overseeing Accounts Payable (AP), and managing insurance processes. This role will be crucial in ensuring the smooth and efficient operation of the office while maintaining accurate financial and administrative records. The ideal candidate will be detail-oriented, possess strong problem-solving skills, and be capable of managing multiple tasks simultaneously.

Key Responsibilities:

• Leasing Management: Oversee and maintain leasing processes, including tenant applications, lease renewals, and lease agreements. Ensure timely processing of rental payments and lease administration tasks.
• Delinquencies: Monitor and follow up on overdue accounts, assist with collections, and maintain records of delinquent accounts. Work closely with office staff to resolve outstanding balances and escalate issues as necessary.
• Accounts Payable (AP): Manage accounts payable functions, including invoice processing, verification, and timely payments to vendors and service providers. Ensure all transactions are recorded accurately in the financial system.
• Insurance Management: Oversee office insurance requirements, including maintaining accurate records for property and liability insurance. Ensure insurance policies are current and in compliance with organizational needs.
• Administrative Support: Provide general office support, including handling phone calls, emails, and office correspondence. Assist with scheduling meetings.
• Compliance & Reporting: Ensure compliance with relevant regulations and company policies. Assist in preparing and submitting required reports related to leasing, financials, and insurance.
• Team Collaboration: Work closely with other departments (e.g., accounting, property management) to ensure effective communication and operations.

Qualifications:

• Proven experience as an Office Manager, Leasing Coordinator, or similar role.
• Strong background in overseeing leasing processes, delinquency management, AP, and insurance administration.
• Excellent organizational and multitasking skills.
• Strong attention to detail and ability to handle sensitive information confidentially.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook) and familiarity with office management software.
• Must-have experience with QuickBooks for financial management tasks.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively with a team.
• Strong problem-solving abilities and proactive approach to addressing challenges.

Education & Experience:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Years of experience in an office management or similar role, with a focus on leasing, financials, and insurance.