Office Manager|Part-time| Tahoe Blue Event Center - OakView Group : Job Details

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Position Summary

The Office Manager will provide administrative support to all OVG departments at the venue, as well as to the General Manager. Administrative duties may include, but are not limited to, greeting and directing visitors, managing incoming calls, receiving and processing incoming mail, handling A/P responsibilities, assuring compliance in hourly employee personnel files, handling basic HR duties, scheduling, and general clerical duties.

It is critical that the Office Manager have the ability to multi-task, organize and prioritize tasks, and willingly assist OVG staff where needed. In light of the sometimes seasonal and event-driven nature of our business, the successful incumbent will have the ability to focus on and prioritize the administrative duties that are most critical and time-sensitive.

This role will pay an hourly rate between $27 to $28

Benefits for PT roles: 401(k) savings plan and 401(k) matching.

This position will remain open until Dec 31, 2024.

About the Venue

The Tahoe Blue Center is a 5,500 seat arena with an additional 10,000 square feet of meeting room space, located in the Stateline, Nevada area of South Lake Tahoe, nestled between the peaks of Heavenly Mountain Ski Resort and beautiful Lake Tahoe. Open in September 2023, The Tahoe Blue Center hosts 125+ events throughout the year including: concerts, sporting events, family shows, conferences, banquets, meetings, trade shows, consumer shows and more.

Responsibilities

* Provide general office, administrative, and accounting support.

* Assist with basic payroll functions: compile and process weekly payroll, data entry, timekeeping verification, ensure W-4, I-9 forms are complete and on file; maintain employee deductions file.

* Provide accounting support to company departments and assist with processing accounts payable as needed.

* Provide general office and clerical support: preparation of weekly package to corporate, copying, filing, correspondence, telephone inquiries.

* Handle basic Human Resources functions: personnel file maintenance, answer employee inquiries regarding scheduling, new hire orientation, and interface with employees regarding basic employment issues.

* Process new hire paperwork including background checks, payroll uploads and biweekly reconciliations ensuring timely & accurate processing.

* Assist Finance Director with other HR related duties.

* Assist Finance Director with event settlement functions.

* May interact with departmental managers to resolving transaction and procedural discrepancies ensuring established controls are adhered to.

* Perform annual record retention compliance duties and record keeping.

* Assist with IT related inventory and credentialing functions.

* Perform filing and record keeping duties.

* Perform other general office and clerical support.

Qualifications

* Bachelors degree in accounting, business management, human resources, finance or related field.

* Four or more years' experience in an accounting or office management position with increasing level of oversight and responsibility.

* Advanced proficiency with computers in a Windows platform including Microsoft applications, accounting/payroll/HRIS systems.

* Consistent and reliable attention to detail, accuracy and validity.

* Ability to multi-task in a fast-paced, changing environment. Must work well under pressure of deadlines.

* Ability to successfully interact and collaborate all team members professionally and supportively.

* Excellent organizational and time management skills; ability to delegate tasks as required.

* Consistent and reliable attention to detail, accuracy and validity.

* Ability to interact with a diverse spectrum of individuals calmly, professionally, supportively.

* Ability and willingness to work extended hours (i.e. evenings, weekends, holidays), as frequently required by event or business necessity.

Strengthened by our Differences. United to Make a Difference

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ( protected class ) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.