Office of Child and Youth Protection: Administrative Coordinator - Archdiocese of Detroit : Job Details

Are you a talented, hardworking, joyful missionary disciple? Join the Archdiocese of Detroit and be part of a mission-driven community where your work contributes to unleashing the Gospel throughout southeast Michigan. Our workplace culture integrates faith with professional growth, allowing you tomake a meaningful impact in a Catholic environment. Enjoy a generous paid time off package, a flexible hybrid work environment, and an employer-paid pension plan with eligibility just after five years. If you're passionate about serving the Church and seeking employment with mission-oriented work and exceptional benefits, apply today!Summary/objective In cooperation with the Safe Environment Manager, the Administrative Coordinator is responsible for the proper implementation of archdiocesan Safe Environment policies and procedures and all aspects of the implementation and ongoing compliance with the Charter for the Protection of Children & Youth.The ideal candidate for this role will have the ability to focus on mission and person and use their strong interpersonal and organizational skills to help amplify the work of the Office of Child and Youth Protection by managing projects and defining or evolving current processes to world class standards set by the USCCB and other organizations that monitor or support this critical work.Responsibilities to include:

• Promote the policies and goals of the archdiocese to create and maintain a safe, protective environment for the children, youth, and vulnerable adults within the Archdiocese of Detroit.
• Maintain data collection systems/databases, (Virtus), for the purpose of tracking and reporting compliance of all parishes, schools, and archdiocesan agencies.
• Assists with administration and implementation of the Safe Environment Programs.
• Facilitate Protecting God's Children Training (where required or in seasons where training is in high demand- e.g. before start of school year)- once certified.
• Schedule and post in-person and Zoom sessions, secure facilitators for all scheduled training sessions, order class materials in a timely manner and process attendance for completed Protecting God's Children Classes.
• Email communication to Zoom participants, 24 hours prior to scheduled Zoom class, with class materials and directions on obtain the Zoom link.
• Email class participants, after attendance has been processed, directing participants on where to locate their certificate.
• Administer training programs for the training of high school-aged volunteers.
• Administer online training modules for adults and catechists.
• Educate self on current events and information, regarding child abuse prevention, by keeping updated on the monthly bulletins provided by Virtus.
• Respond to all emails and phone calls for assistance in a timely matter.
• Respond to requests inquiring about PGC Certificates, account processing, background check processing etc.
• Assists parishes setting up ICHAT accounts when needed.
• Assist Safe Environment Manager with annual data collection for USCCB audit.
• Responsible for processing all check requests.

Skills/Competencies

• Strong written and verbal communication skills.
• Excellent interpersonal skills
• Excellent organizational skills
• Customer service orientated with professional phone etiquette
• Knowledge of Department processes, practices, and computer software applications including the Microsoft suite of products (Word, Excel, PowerPoint,)
• Ability to create power point presentations, databases, charts and graphs, and spreadsheets.
• Attention to detail with a high level of accuracy.
• Self-directed with the ability to meet deadlines and schedules.
• Team player with a collaborative work ethic
• Ability to plan, organize and prioritize assignments, projects, and daily tasks.
• Problem analysis and problem solving
• Strong time management skills with the ability to be self-directed.
• Must be flexible with the ability to switch from one project to another, quickly.
• Must be able to recognize sensitive information and maintain strict confidentiality.

Supervisory responsibilitiesN/aPhysical demandsVisual acuity is both near and far. Manual dexterity with good eye/hand coordination, good hearing, clear speech, and the ability to operate a computer and mouse, copier, fax machine, printer, and telephone. Ability to lift up to 25 lbs. Ability to travel to all areas of the archdiocese, if required. Requires prolonged periods of time standing and/or sitting. It requires occasional walking and climbing stairs. May require stooping, kneeling, or crouching.Travel required10-20% local travelRequired education and experienceAssociate degree with a minimum of 5 years of experience as an administrative assistant or office manager. This job posting is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required for this job. Duties, responsibilities, and activities may change at any time, with or without notice.Affirmative Action/EEO statementThe Archdiocese of Detroit is an equal opportunity employer and does not illegally discriminate based on race, color, religion, national origin, sex, age, disability, height, weight, genetic information, or marital or other legally protected status. The Archdiocese of Detroit is committed to achieving excellence through cultural diversity and encourages applications and/or nominations of women, persons of color, veterans, and persons with disabilities.Please contact below with any questions: Melissa Samaan HR Specialist Human Resources [email protected] | (313) ###-#### aod.org | unleashthegospel.org | detroitcatholic.com Facebook Instagram YouTube LinkedIn Twitter