Office Operations and Compliance Specialist - Putnam County, FL BOCC : Job Details

Salary: $65,000.00 - $80,000.00 Annually Location : 312 Oak Street - Palatka, FL Job Type: Full-time Job Number: 24-041 Department: Property Appraiser's Office Opening Date: 09/10/2024 General DescriptionNOTE: The Putnam County Property Appraiser's Office is a Tobacco-Free work place. GENERAL DESCRIPTION Under the direction of the Chief Deputy, this position performs highly technical work managing the development and certification of the tax roll process, administering property tax exemptions, and overseeing CAMA operations and systems. Essential Job FunctionsESSENTIAL JOB FUNCTIONS

Manages the development and certification of the tax roll; including balancing the tax roll, preparing the admission of all real, tangible, and centrally assessed rolls; reviews all documents for accuracy; submits required information and data to the Department of Revenue.

Prepares and coordinates total values for each taxing authority in the county for the preliminary, final, and post VAB roll. Compiles, prepares, and submits Recaps, DR-420's, 422's, SDF, NAL, NAP, and GIS Data files.

Coordinates appraisal data input from all departments within the Property Appraiser's Office into the CAMA system.

Performs statistical analysis of all stratums in preparing for submission to the Department of Revenue (DOR) for roll approval.

Manages preparation of the June 1st tax roll estimate and generates letters to taxing authorities.

Functions as liaison between the Property Appraiser and CAMA vendor. Anticipates current and future CAMA requirements. Analyzes CAMA programs and appraisal systems. Coordinates CAMA best practices within the office. Serves as primary coordinator between CAMA and other software vendors and Property Appraiser's Office.

Interprets new DOR rules and regulations as they are promulgated. Interprets Florida laws, Attorney General Rules, and regulations pertaining to general taxation and property exemptions.

Coordinates the mailing of the Notice of the Proposed Property Taxes, secures bids from TRIM vendors, prepares all TRIM-related forms for approval and sends to vendor for mailing.

Assists in the processing and calculations of various property tax exemptions, including coordination with Tax software for system changes in calculations.

Supervises activities, devises procedures, and initiates work flow that apply to the preparation of assessments and the property tax roll. Recommends procedures to promote efficiency and expedite the flow of work. Coordinates and participates in training employees on CAMA software.

Supervises the preparation of annual mail outs, including TRIM and Homestead notices.

Processes Certificate of Corrections for all departments.

Anticipates current and future EDP requirements. Analyzes EDP programs and appraisal systems. Coordinates EDP problem-solving within the office and coordinates solutions/needs with the County Information Technology Department.

Oversees administrative matters such as developing materials for public presentations, pamphlets, newspaper articles, speeches, special reports, and informational letters to the public.

Performs other related work as required.

(These essential job functions are not be construed as a complete statement of all duties performed. Employees will be required to perform other job related marginal duties as required.) Minimum QualificationsKNOWLEDGE, ABILITIES AND SKILLS

Knowledge of ad valorem appraisal methods, rules, and laws.

In depth knowledge of CAMA and tax roll software programs.

Knowledge of public records laws as they apply to roll processing and exemptions.

Skilled in the analysis of problems and the development and implementation of solutions.

Skilled in statistical analysis.

Skilled in oral and written communication, including the preparation of clear and precise reports.

EDUCATION AND EXPERIENCE

A degree from a two or four year college with major course work in Information Technology, Real Estate, Business, Accounting, or Public Administration is preferred.

Three to five years of related experience is preferred.

A comparable amount of training and experience may be substituted for the minimum qualifications.

Special RequirementsLICENSES, CERTIFICATIONS, OR REGISTRATIONS

Ability to become a CFE (Certified Florida Evaluator) within two years.

Possession of a valid Florida driver's license.

ENVIRONMENTAL CONDITIONS Works mostly inside with some outside work in varying weather conditions. The Property Appraiser's policy restricts all forms of smoking including e-cigarettes, vapors, and chewing tobacco. (Reasonable accommodation will be made for otherwise qualified individuals with a disability.) AT WILL STATEMENT Employment at the Putnam County Property Appraiser's office is on an at-will basis. It may be terminated at any time, with or without cause by either the employee or the employer. It is not guaranteed, contracted or promised for any length of time. No person other than the Putnam County Property Appraiser has the authority to alter the at-will status of your employment or to enter into any employment contract with you. The Putnam County Property Appraiser reserves the right to change, amend, or revoke rates of pay, terms and conditions of your employment and job offers at any time. An organization is only as good as the people it employs. To attract and retain the best team possible, the Putnam County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families today, and as they plan for their future. Below is a summary of the County Benefits for full-time employees: CORE BENEFITS •Medical/Health Insurance •Employee Life Insurance (up to $50,000) •Dental Insurance •Vision Insurance •Florida Retirement System •Employee Assistance Program OPTIONAL BENEFITS •Supplemental & Dependent Life Insurance •Deferred Retirement Program (ICMA, Nationwide, & Valic) •Flexible Spending Accounts - Putnam County pays the monthly administrative fees. •Tuition Assistance Program - Subject to budgetary constraints. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. TUITION ASSISTANCE PROGRAM (for Board of County Commissioner employees only) Regular, full-time employees are eligible for reimbursement of educational assistance funds. Contact the Human Resources Department for program details. HOLIDAYS are as follows: New Year's Day Martin Luther King Jr. Day Good Friday Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving Christmas Eve Christmas Day Birthday Holiday - (for Board of County Commissioner employees only) ANNUAL (VACATION) LEAVE - All regular full-time employees assigned to a 37.50 work week will earn 90 hours to 150 hours, depending on classification and length of service. All regular full-time employees assigned to a 40 hour work week will earn 96 hours to 160 hours, depending on classification and length of service. Note: Leave accruals may differ for bargaining unit employees. SICK LEAVE - All regular full-time employees will earn sick leave at a rate of 13 days per year. Regular part time employees will accrue sick leave on a pro-rata basis. Note: Leave accruals may differ for bargaining unit employees. OTHER BENEFITS Bereavement Leave Cost Saving Incentive Program Employee of the Quarter Program Jury Duty Pay