OFFICE SECRETARY - Rapides Parish Schools : Job Details

FLSA:Non-Exempt

QUALIFICATIONS:

* High school diploma

* Business school training or office experience that reflects a high level of skill in typing, filing and general office procedures

* Communication skills which encompass the ability to relate to students and adults andto speak and write standard English

REPORTS TO: Assigned Supervisor

JOB GOAL: To organize or direct, as designated by the immediate supervisor, all activities

related to the operation and maintenance of the assigned office area

TERM:Twelve (12) months

SALARY:Office Secretary Salary Schedule-Level II

PERFORMANCE RESPONSIBILITIES:

1. To consistently maintain a neat, clean, and well organized work space

2. To utilize standard office procedures in letter writing, filing and bookkeeping

3. To employ professional telephone techniques which are reflective of a positive, professional, and ethical environment

4. To demonstrate sociability and warmth in attitude toward staff, vendors and other visitors

5. To maintain a desk calendar as it relates to due dates of work projects, memos, and reports

6. To be neat and accurate in completing assigned records and reports, turning these in promptly and on time

7. To remain in the assigned work area during the work day unless permission to leave is obtained from a supervisor

8. To follow federal, state, and local policies and procedures

9. To use language that is void of vulgarity, lewdness, coarseness, or profanity

10. To observe all policies and regulations as outlined in the Drug Free Workplace Act

11. To demonstrate ability to adjust to new situations, showing poise in crisis or pressure situations, and mature understanding of problems

12. To be in attendance and on time at work, except for personal illness or emergency, as defined by the policies of the Rapides Parish School Board

13. To be loyal to the administration of the school system

14. To be professionally dressed and well-groomed

15. To maintain a schedule of systems and procedures that are reflective of good time management

16. To perform any other duties assigned by the immediate supervisor