Office Secretary - I-KAN Area Schools Application Consortium : Job Details

Position Type: Secretarial/Clerical/SecretaryDate Posted: 10/18/2024Location: Kennedy Middle Grade SchoolDate Available: ImmediatelyDistrict: Kankakee School District 111 - websiteTITLE: Office Secretary Terms of Employment Full- Time 10 Month Position 2024-25 School YearPurpose Statement The job of Office Secretary was established for the purpose(s) of providing assistance to the building principal to ensure efficient and effective operation of the school.Reports To Building PrincipalEssential Functions

• Responsible for office reception when working.
• Acts as a resource to office staff for building level administrative operations.

Job Responsibilities

• Administers first aid to students as well as contacting district specialists when necessary on medical issues.

• Assist with entering and maintaining information on student data system.

• Assist with providing to staff accessible contact/emergency information on students.

• Assists with facilitation of busing, bus changes and field trip requests.

• Assists with the maintenance of all student records: permanent, temporary, attendance, others as needed.
• Assists with the maintenance of attendance control mechanisms (e.g. attendance information to families and communication regarding truancy)
• Assists with duplication projects as needed.

• Develop and implement a friendly but efficient business atmosphere in the office that enhances the school's public image.
• Informs the principal of problems or concerns of staff, students, or parents.
• Maintains student attendance and truancy records.
• Assists with sorting and distributing mail.

• Assists with other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications Knowledge of MS Word, Excel, PowerPoint, Educator Access, and ERMA is required. Candidates' work history must include experience multi-tasking in a fast paced work environment. Excellent written and verbal communication skills. Previous experience in a school environment is a plus. Knowledge/Skills/Abilities

• Ability to serve the public and others in a courteous and professional manner
• Ability to learn the procedures and functions of the office to which position is assigned
• Ability to understand and follow verbal and written instructions
• Ability to establish and maintain effective working relationships with staff
• General knowledge of and ability to use computers and word processing software preferred

Evaluation TBD Performance of this job is evaluated in accordance with provisions of the Board's policy on evaluation of personnel.Applications will be accepted until the position is filled Interested candidates should apply online at www.ksd111.org Dr. James Henderson Interim Assistant Superintendent for Human Resources EOE/AA/D/V #LI-KANKAKEE111