Office Services Associate - Cushman& Wakefield : Job Details

Job TitleOffice Services AssociateJob Description SummaryThis position embodies an exceptional customer service experience to the client/colleague/end user in a corporate environment for a global professional services firm. Engage at the appropriate level to support contracted service lines to include mail, print (MFD troubleshooting and maintenance), hospitality, facilities and audio/visual. Pick up and deliver copy jobs, faxes, and packages. Assume accountability for all support functions for assigned floor(s).ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:Delivery and pick up USPS and accountable mail (Fed Ex, UPS, DHL, messenger and other incoming packages throughout floors to and from mailroom-Deliver print work as neededProcess all outgoing USPS and accountable mailKeep inventory of all supplies in mail areas-includes USPS and accountable mailAssist and notify end users of mail and shipping protocolsAudit and update mail lists as neededSupport confidential document shredding in accordance with stated policyArrange and maintain conference rooms for meetings, lunches, and various eventsMaintain inventory of all office supplies (general supplies, paper, toner, etc.)Prepare large volume print requests and finishing to colleague specificationsQuality check all print work to ensure accuracyUse of high speed MFD's (multi-function devices)Provide service, colleague support and 1st level maintenance for MFD'sMonitor office for facilities related issues such as lights outages, carpet stains, wall damage, etc. and report accordinglyEnsure pantries have adequate supplies and replenish as neededMaintain coffee and ice machinesDistribute firm wide distributions as needed; desk dropsPost client signage as requested in designated areasClean and make ready workstations/offices for new hiresArrange conference rooms as needed for meetings to include beverage and food set-upsCover reception desk as needed for both breaks and PTO coverageOrder food for meetings as requestedClean conference rooms following meetingsCollect glass and dishware, load, wash and return items to designated floor locationsOrder vending machine supplies as neededStock vending machines with products as neededClean out refrigerators and microwaves weekly or as neededMonitor clean desk policy for complianceFirst level audio/visual equipment check prior to scheduled meeting time, utilize established checklistReport issues with audio/visual equipment to ensure quick resolutionAssist other OSA's as needed to meet demandWork overtime as needed to assist with special projectsAll duties as assignedMust assist in supporting all service lines in addition to primary roleJOB REQUIREMENTS & QUALIFICATIONS:Able to lift 50-75 lbs.General knowledge of audio/visual equipmentHigh school diploma or equivalent (GED)Copier/fax/FedEx/postage machine knowledgeBasic computer skillsSPECIAL SKILLS:Ability to multi-task and prioritizeGood interpersonal skillsExceptional customer service skillsExceptional verbal and written communication skillsExceptional organizational skillsAbility to work independently with minimal supervisionAdmirable punctuality/attendance record#J-18808-Ljbffr