Office Services Coordinator - Matura Farrington : Job Details

A prominent firm is seeking an Office Services/Records Coordinator to join their team on a temporary basis. The Office Services and Records Coordinator is responsible for managing the day-to-day operations of office services and records management within the organization. This position plays a vital role in ensuring the smooth operation of office functions, including mail distribution, supply management, and document storage and retrieval. The position is expected to last 3-4 months.

Key Responsibilities:

• Manage and oversee daily office services functions, including mail distribution, shipping, and receiving.
• Maintain and order office supplies, track inventory, and liaise with vendors for replenishment.
• Ensure the cleanliness and organization of common areas such as the mailroom, kitchen, and conference rooms.
• Assist with facilities requests and coordinate repairs and maintenance with building management or contractors as needed.
• Organize, classify, and maintain both physical and electronic records according to the companys records management policies.
• Perform regular audits of records to ensure compliance with legal and regulatory requirements.
• Respond to requests for document retrieval, locate and provide requested records to team members in a timely manner.
• Maintain a well-organized filing system for both active and archived files, ensuring documents are easily accessible.
• Support office events and meetings by coordinating room setup, ordering supplies, and arranging catering as needed.

Qualifications:

• Associate's or Bachelors degree preferred, or equivalent experience in records management, office services, or a related field.
• 2+ years of experience in office services or records coordination, preferably within a corporate or legal environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with records management software and databases is a plus.
• Excellent organizational skills and attention to detail.
• Strong interpersonal and communication skills.

Compensation:

$20 - $25 per hour.

Matura Farrington is an EEOC employer and will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance and all other local, state and federal laws.