Office Services Specialist - Virginia Jobs : Job Details

Title: Office Services Specialist State Role Title: Administrative and Office Specialist II Hiring Range: $15.05 - $17.00 Pay Band: 2 Agency: Virginia Department of Health Location:THREE RIVERS-KING WILLIAM Agency Website: Recruitment Type: General Public - G Job Duties Provide administrative support primarily in the clinical department and serve as back up to the environmental health department. Utilize established policies and procedures, provides program and office support to work units including general office and administrative support. Characteristic duties include: routine office and administrative responsibilities, scheduling appointments, maintains records, orders supplies, and answers questions regarding program services offered. Typically serves as the first point of contact for a program or work unit and directs inquiries to the appropriate staff, explains established procedures and practices. FOIA processing and compliance. Determining eligibility for clinical patients, creating patient charts entering patient encounters into the database, collecting payments, billing insurance, writing receipts, reconcile cash/check receipts and makes deposits. To serve as a Deputy Registrar and responsible for filing birth and death certificates. Minimum Qualifications General knowledge of office principles and practices Working knowledge of word processing and spreadsheet software applications Ability to interpret and follow established procedures and guidelines Ability to communicate effectively Considerable skill in the operation of standard office equipment Ability to provide good customer service Additional Considerations Experience in office setting specific to program area Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position. Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service's Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions. VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position. It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov. If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment. As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply! Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration. Contact Information Name: Priscilla Crocker Phone: 757-###-#### Email: [email protected] In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-###-####. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.