Office Specialist 2 - Oregon Institute of Technology : Job Details

Position Type Classified Working Title Office Specialist 2 Classification Title Office Specialist 2 College/Division College of Engr, Tech & Mgmt (ETM) Department College of Engr, Tech & Mgmt (ETM) Hiring Unit Work Location Klamath Falls Appointment FTE (%) 1.0 Position Terms/Mo 12 Full/Part time Full Time Annual Salary As of Nov. 1, 2024: $3049- $3282 per month

Position Summary

Department Summary

The College of Engineering, Technology, and Management (ETM) is a multidisciplinary college offering degree programs at multiple locations within the Pacific Northwest. ETM is an expansive and diverse college that includes eleven academic units which develop leading professionals who utilize scientific application to advance business and industry innovation. Our mission is to provide leadership in discovering, accessing, and disseminating knowledge that contributes to the advancement of engineering and management practices. ETM's faculty and staff embrace the opportunity to fulfill Oregon Tech's mission of providing hands-on education for real-world achievement, utilizing innovative approaches to teaching and learning, and delivering progressive extension programs that synergistically generate outcomes that enhance companies' competitiveness. ETM's success is evident in the fact that 90 percent of graduates are employed or enrolled in graduate school within six months of graduating.

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Position Summary

This position performs a wide range of office support duties for various ETM department units. In addition to routine office administration duties, this position is also responsible for departmental purchasing, coordinating departmental travel and event arrangements, and providing budget support including account reconciliation and reporting. This position also provides general support for faculty and students in their respective building(s) and department(s).

Minimum Requirements

Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR An Associate's degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Additional Requirements

* Experience providing excellent customer service

* Proficiency using Word, Excel, and PowerPoint or similar software

* Ability to work efficiently, independently, and in team situations

* Ability to communicate effectively with a wide variety of audiences

Preferred Qualifications

* Experience using Blackbaud Financial Edge NXT

* Experience using DocuSign

* Experience using Etrieve

* Experience working in higher education

Application Information

Recruitment Type External Application Screening Begins 10/24/2024 Job Posting Close Date Special Instructions to Applicant

Initial review of applications will begin on October 24, 2024. Applications will continue to be accepted after the initial review date until a sufficient applicant pool has been achieved or the position is filled. Therefore, at the discretion of the University, materials received after the initial review date may not receive full consideration.

To apply, upload the following elements to your application:

1. A cover letter indicating how your qualifications and experience have prepared you for this position.

2. A resume.

For additional information or support, please reach out to the Office of Human Resources: [email protected]

Background/Pre-Employment Check

Any offer of employment to a successful candidate will be conditioned upon the University's receipt of a satisfactory background check, motor vehicle check, physical abilities check, and/or any other conditions of employment contained in the vacancy announcement.

AA/EEO Statement

Oregon Tech is an Affirmative Action/Equal Opportunity Educator and Employer. The University does not discriminate in access to its educational programs and activities, or with respect to hiring, or the terms and conditions of employment, on the basis of age, color, disability, marital status, national origin, race, religion or creed, sex or gender, gender identity or gender expression, sexual orientation, veteran status, or any other basis in law.

Oregon Tech is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Office of Human Resources at 541-###-#### or [email protected].