Office Specialist 2 - Oregon State University : Job Details

Position Details

Position Information

Department Ext Malheur Co Office (TEX) Classification Title Office Specialist 2 Job Title Office Specialist 2 Appointment Type Classified Staff Job Location Ontario Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Employment Category Regular Job Summary

This recruitment will be used to fill one full-time Office Specialist 2 position for the Division of Extension and Engagement's Extension Malheur County Office with Oregon State University (OSU).

This Office Specialist 2 position is based at the Oregon State University Division of Extension and Engagement's (division) Extension Service office in Malheur County, Oregon. This position is located in Ontario, Oregon.

The Office Specialist 2 (OS) provides administrative and general office support to Extension faculty and staff in Malheur County. This OS performs a wide range of office support, technical, and/or administrative or business-related tasks in support of Extension programming and services to residents of Malheur County. These support duties are performed independently and often involve the completion of varied and unrelated assignments or technical functions over which the employee has exclusive or near-exclusive control. This support includes providing excellent and empathetic customer service while engaging in culturally appropriate and inclusive communication.

This individual assists the program faculty and staff with ensuring that educational programming and outreach activities serve broad and diverse populations in an accessible, inclusive, equitable, and socially just manner. This individual also serves as the local contact for the Extension's civil rights program, which includes working with the Regional Director and the division's civil rights Director.

The division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian's awareness of and engagement with our organization, programs and resources.

About Malheur:

Malheur County is one of 36 counties in Oregon and is located in Eastern Oregon. Malheur County is also one of 10 Oregon counties to be identified as frontier. The Extension Service in Malheur County offers research-based information to strengthen communities, improve lives and manage resources with programs in 4-H Youth Development, Family & Community Health, Field & Forage Crops, and Livestock & Rangeland Management. To learn more about OSU Extension Malheur County, visit:

About the division:

The Division of Extension and Engagement (division) is core to Oregon State University's mission. The Division helps create real solutions and positive impact across Oregon and beyond. The division is aligned under the leadership of the Vice Provost for Extension and Engagement. To learn more about our division and its core units and initiatives, visit:

Oregon State University strives to ensure that all educational programs, services, activities, and materials we offer to the public are identified, developed, delivered, and evaluated in an accessible, inclusive, equitable, and socially just manner. OSU division's educational programs, services, activities, and materials are available to all people. OSU prohibits discrimination in all its programs, services, activities, and materials. All employees are responsible for and expected to comply with Civil Rights obligations and actively work to expand access to all eligible populations.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS:

* Top 1.4% university in the world

* More research funding than all public universities in Oregon combined

* 1 of 3 land, sea, space and sun grant universities in the U.S.

* 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

* 7 cultural resource centers that offer education, celebration and belonging for everyone

* 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

* 35k+ students including more than 2.3k international students and 10k students of color

* 217k+ alumni worldwide

* For more interesting facts about OSU visit:

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:

* Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

* Free confidential mental health and emotional support services, and counseling resources.

* Retirement savings paid by the university.

* A generous paid leave package, including holidays, vacation and sick leave.

* Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

* Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

* Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

Key Responsibilities

35% Office Support

* Design and develop a wide variety of documents (e.g., emails, reports, memos, news releases and newsletters).

* Ensure communication and marketing initiatives are consistent, inclusive, and accurate in presentation.

* Input and keep data current for mailing lists in database programs.

* Photocopy documents, organize and maintain filing systems.

* Update content on county web pages.

* Handle shipping and postage needs. Ability to travel/driving is required.

* Work with faculty, staff, and volunteers to develop engaging and inclusive content for use across social media platforms. Assist with developing social media ad campaigns to promote programs. Coordinate with faculty and staff to align website and social media content.

20% Information and Assistance

* Receive, route, and respond to inquiries from the public.

* Greet the public, providing a welcoming and inclusive customer experience, and direct individuals to appropriate Extension faculty as necessary.

* Provide excellent and empathetic customer service while engaging in culturally appropriate and inclusive communication for all.

* Provide information about services and education materials/publications available through the OSU Extension Malheur County Office.

20% General Publication Support

* Develop, design, prepare, and proof newsletters, flyers, meeting announcements and brochures.

* Follow OSU and division brand guidelines, digital publishing standards and digital contact management data integrity practices for programmatic communications, marketing and engagement.

* Distribute newsletters and meeting notices to public/stakeholders via mailing lists.

* Attend training opportunities to build basic knowledge and consistent skills to use digital communications, marketing and engagement technologies relevant to position duties.

20% Business and Administrative Functions

* Identify, order, and review supply needs.

* Assist the Regional Director with budget preparation and analysis.

* Input information for invoice and travel payments utilizing the OSU financial systems.

* Process reimbursements through the county system for the tax service district funding.

* Collect funds for services and materials such as registration fees and sale of publications; record and maintain a record of all transactions.

* Deposit funds at OSU designated bank. Travel/driving is required.

5% Other

* Perform other duties as assigned.

* Assist the Regional Director with ensuring a safe, welcoming, and respectful environment for all employees, constituents and clients.

* Assist the Regional Director with onboarding, as requested.

* Complete the division's civil rights training session(s).

* Assist Regional Director with civil rights obligations such as collecting data and documents for internal reviews, and ensuring program marketing materials include reasonable accommodations information.

What We Require

Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR An Associate's degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

What You Will Need

* Ability to engage and communicate successfully and inclusively, both in writing and verbally, with a broad and diverse audience in a culturally responsible manner.

* Ability to work effectively and accurately with minimal supervision.

* Ability to learn and adapt to using multiple forms of digital communication systems, including websites, email newsletters, social media, and other tools in a changing technological environment.

* A commitment to collaborative and respectful learning and working environments that are safe, inclusive, and welcoming.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.

What We Would Like You to Have

* Ability to interact positively with the general public and volunteers.

* Ability to handle multiple detail-oriented tasks.

Working Conditions / Work Schedule

Access to a vehicle is necessary as duties will require travel/driving to perform office support duties such as handling shipping and postage needs, delivering of bank deposits, etc. Business mileage will be reimbursed based on OSU policies. For information on vehicle use:

Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Min Salary $17.59 Max Salary $25.74 Link to Position Description

Posting Detail Information

Posting Number P05082CT Number of Vacancies 1 Anticipated Appointment Begin Date 01/07/2025 Anticipated Appointment End Date Posting Date 12/10/2024 Full Consideration Date Closing Date 12/18/2024 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants

Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.

Equivalent required experience is based on full-time equivalent (40 hours per week).

PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.

Typically, the starting salary is at the lower end of the salary range.

Due to funding, OSU will not sponsor immigration work authorization for this position (e.g. H-1B, etc.).

For additional information please contact: Clay Guetling, [email protected]

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has critical or security-sensitive responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at [email protected].

Supplemental Questions