Office Specialist 2 - Payroll Assistant - Job Rotation - State of Oregon : Job Details

Initial Posting Date:

11/06/2024

Application Deadline:

01/29/2025

Agency:

Oregon State Department of Police

Salary Range:

$3,277 - $4,443

Position Type:

Employee

Position Title:

Office Specialist 2 - Payroll Assistant - Job Rotation

Job Description:

* For current Permanent and Limited Duration State employees, we are welcoming job rotation opportunities for this position. You must have your manager's approval before expressing interest in this opportunity. This written approval must be attached to your application (if it is not attached, we cannot forward your application to the hiring manager).*

* Current State Employees: For a Developmental Job Rotation, you may not need to meet the Minimum Qualifications*

The Oregon State Police in Salem, Oregon is hiring for one (1) Full-Time, Permanent Office Specialist 2 position.

Studies have shown that people from underrepresented backgrounds are less likely to apply for jobs unless they believe they meet all the qualifications and preferred skills described in a job description. We are most interested in finding the best candidate for the job and recognize that candidate may be one who comes from a less traditional background. If you meet key qualifications for the job and believe you would be a good fit, we encourage you to apply; please use your resume and cover letter to address your qualifications and the preferred skills for this position.

If you are a current OSP AFSCME employee and you wish to receive preference as an internal applicant, you must apply in Workday by end of day on 11/20/2024. If you apply after this time, you will not receive internal preference and your interview materials will be reviewed along with external applicants. This recruitment will remain open until 01/29/2025, or until filled, with application review dates occurring approximately every two weeks beginning 11/20/2024. We may close the announcement at any time after this date when we have received an adequate number of applications.

If you require an alternate format to complete the employment process, or to request a copy of the position description, please contact [email protected] and reference REQ-168923.

The salary listed is the non-PERS (Public Employee Retirement System) qualifying salary range. Prior to applying you should ensure all sections of your Workday Job History page is accurate and complete. This information is utilized during the pay equity analysis phase.

Summary of Job Duties:

You will provide administrative, operational and program support to the Agency Services Division, primarily to the Payroll and HR Departments. You will be responsible for knowing the expectations of the office and work independently with little to no supervision to fulfill those expectations with a high level of accuracy and within timelines.

To learn more about the various Divisions, Programs, Sections or Units within Oregon State Police, click here.

Minimum Qualifications/Eligibility Requirements:

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;

OR

Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents;

OR

An associate degree in any field;

OR

An equivalent combination of education and experience.

Note: If you are selected to move forward in the selection process, you must provide official transcripts from all institutions of higher education that were used in the award of your degree.

Preferred Skills:

* Customer Service & Communication: Ability to collaborate with diverse individuals, answer calls, screen, and route inquiries, and gather customer information to determine service needs, ensuring high-quality support and communication.

* Adaptability & Task Management: Skilled at quickly switching between tasks to maintain superior customer service, with the ability to manage multiple responsibilities efficiently in a dynamic environment.

* Confidentiality & Data Management: Experience handling confidential information with care, including performing repetitive data entry, scanning, and organizing electronic files to maintain data integrity and security.

* Email & Information Routing: Proficient in managing and tracking shared email inboxes, routing messages effectively, and coordinating communication to ensure timely responses.

* Technical Skills & Office Software: Intermediate knowledge of Excel, with experience in scanning, creating electronic files, and handling office software tools to streamline workflow and data management.

This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.

The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.

Selection Process:

The process will be comprised of the following evaluation assessment (subject to change).

* Interview

How to Apply:

Apply in Workday by the deadline listed above, failure to submit your application by 11:59PM of the above listed date will result in automatic disqualification of your application. You must submit a resume demonstrating your experience as it relates to the minimum qualifications for the position. In addition to a resume, you must submit a cover letter - no more than two pages in length - addressing how you meet the preferred skills for this position. Failure to attach a resume addressing the minimum qualifications and a cover letter addressing the preferred skills will result in disqualification of your application. Please submit these documents in either MS Word or PDF format.

This position is covered by an AFSCME Collective Bargaining Agreement. Current OSP AFSCME Local 896 employees who meet the minimum qualifications of this position will be given preference in the selection process. Current OSP employees should refer to the Filling of Vacancies policy for additional information.

The Oregon State Police does not offer visa sponsorships.

Additional Information:

Diversity, Equity, and Inclusion at OSP

Background Hiring Information

Employee Benefits

Veterans Employment in State Government

Pay Equity Information & Resources

What You Need to Know to Get the Job