Office Specialist I - Yakima County, WA : Job Details

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The mission of Yakima County Government is to provide accessible, responsive and responsible public service through leadership and teamwork committed to understanding and meeting public needs.

Our Values:

* Integrity

* Common Sense

* Innovation

* Accountability

Position Data:

Office Specialist I-J23-U34-H

Regular

Non-Exempt (eligible for overtime)

Overview:

Pay Range: $20.27 - $25.70 per hour (Teamsters Clerk Clerical Pay Plan, B21 Step 1-13)

Hiring Range: $20.27 - $21.51 per hour (Teamsters Clerk Clerical Pay Plan, B21 Step 1-4 DOQ)

Job Closing Date: November 28, 2024

There is one Office Specialist I opening with the Yakima County Clerk's Office. This position is responsible for providing direct customer service (face to face and by phone) and appropriate assistance in reviewing of all documents submitted for filing to ensure statutory procedures followed, ensure documents are signed originals, etc. and to attends court sessions to take the Public Minute as mandated by State & Federal Law.

This position requires a typing test with a minimum of 35 net wpm to be taken online. A testing link will be emailed to you, and these tests must be completed within 48 hours of the closing date. Check your email inbox or spam/junk mail for the typing test link from [email protected].

Benefits included in position:

* Health Care Benefits (Medical, Dental, Vision, Basic Life and Basic LTD)

* Retirement Benefits

* Paid Vacation

* Paid Holidays

* Paid Sick Leave

Note: This is a Teamsters-Clerk Clerical Contract Bargaining Unit position.

This recruitment may be used to fill future vacancies that occur within 90 days of the closing of this position. (This excludes Yakima County Sheriff's Office and Department of Corrections)

Responsibilities:

Essential Duties:

Provides one-on-one contact with, and serves, General Public and others at the front counter and by answering incoming calls, dealing with all phases Clerk's Office operations according to State and Federal law established processes & procedures.

Verifies accuracy & completeness of all documents received for filing from the Court, in mail and/or directly from public at Office's front counter; prior to accepting for filing.

Adheres to established Clerk guidelines as to what information is appropriate to relay to the 'general public' by the County Clerk's Office and/or other county/state/federal laws.

Process all original Court documents into correct case in Odyssey; note appropriate hearings; ensure documents are legible, file stamped, and scanned correctly.

Schedules court hearings through Odyssey by proper extraction of dates from legal documents and correct application of identifying calendaring codes.

Performs services required by law, issues letters testamentary, warrants of arrest, orders of sale, and writs of execution, garnishment, attachments, and restitution.

Receives & receipts restitution payments as well as monies collected for filing fees & copies per the Clerk's Fee Schedule; prior to receiving, filing and/or copying documents requiring said fees.

Upholds confidentiality of all matters within the Clerk's Office, and throughout the court system as required by State/Federal/Local laws.

Courtroom Duties

When assigned to clerk a court session; reviews documents waiting to be processed, to ensure that Odyssey reflects all documents have been processed and scanned into Odyssey, up to the date of the scheduled hearing.

Prepares daily and/or weekly 'docket' calendars, verifies confirmation of hearings, and distributes final calendars to appropriate department staff and places copy on Court website;

Turns on/off the Court's electronic recording device [FTR] and periodically checks 'recording' in lieu of a live court reporter during Court proceedings.

Creates Log Notes in Court's System [FTR] to conform with Clerk processes/procedures as to providing minutes for Public Record.

Operates as 'Bailiff' for court sessions by opening Courtroom, notifying security as needed; and closing and locking Courtroom after court session adjourns.

Records jury selection; prepares and maintains appropriate record; administers oaths, announces jury verdicts; polls jury, records length of proceedings, updates jury time logs, and witness records.

Obtains original court documents signed during court sessions; returns to Clerk's Office to file stamp; distribute and process legal pleadings to conform with state and federal law.

Other Duties as Assigned

Education and Experience:

High School Diploma or GED AND three (3) years of general office experience; OR an equivalent combination of experience or training which provides the knowledge, skills and abilities sufficient to successfully perform the essential duties of the job.

Required:

Successful completion of a criminal and financial background investigation and general employment verification.

Successful completion of a keyboarding test of 35 WPM.

Preferred:

Experience related to the law and justice field, such as legal secretary, paralegal or civil or criminal justice work is preferred.

AA in Criminal Justice / Legal Assistant is preferred and may substitute for experience.

Experience working with maintaining complex filing systems both electronic and paper

Computer data entry experience preferred.

Bilingual English/Spanish is preferred.

Equipment Used: Basic office equipment; multi-line telephones, computers, fax machines, scanners, and other general office equipment.

Working Conditions: This position is rated as Sedentary Work, exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Environment: May be exposed to hostile / angry individuals; work outside of standard business hours and locations. Work is in a locked down facility.

Physical Demands: bending, carrying, handling, lifting, pulling, pushing, reaching, sitting, standing, walking fingering, crouching, kneeling, hearing, talking, grasping, and visual acuity.

Intellectual Demands: Ability to multitask, confidentiality, ability to work under pressure, ability to articulate and communicate information in conversations, ability to follow written instruction, and ability to follow verbal instruction.

Knowledge:

* Computers and word processing software;

* Grammar, spelling and punctuation;

* Keyboarding;

* File maintenance techniques;

* Customer service techniques;

* Office practices and procedures.

Skills and abilities:

* Ability to summarize Court rulings, written opinions and legal documents for creating 'Public Minutes'.

* Organization, prioritization and time management skills.

* Communication of complex and/or sensitive information to a widely diverse population.

* Use of office equipment and computer equipment and software.

* Establishing effective working relationships with co-workers, other agencies and the general public.

* Working effectively with constant interruptions.

* Communicating and expressing ideas effectively, orally and in writing.

AN EQUAL OPPORTUNITY EMPLOYER

Minorities, Females, Protected Veterans and the Disabled are encouraged to apply.

Yakima County ensures equal employment opportunities regardless of a person's age, color, creed, sensory, mental or physical disability, genetic information, marital status, national origin, political belief, race, religion, sex, sexual orientation, and military status, or any other protected status under federal or state statute.

PAY TRANSPARENCY NONDISCRIMINATION PROVISION

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish the information.

Disabled applicants may request accommodation to participate in the job application and/or selection process for employment. Please contact Human Resources for further information.

Yakima County is a qualified Public Service entity for the Public Service Loan Forgiveness Program. For more information, go to or contact your federal loan servicer.

In compliance with the Immigration Reform and Control Act of 1986, Yakima County will hire only United States citizens and aliens lawfully authorized to work in the United States.

Yakima County is an E-Verify Employer.