Office Specialist I - Return Utah - Full Time - State of Utah : Job Details

Salary: $16.00 HourlyLocation : Sevier County, UTJob Type: Full TimeJob Number: 43556Agency: 600 Department of Workforce ServicesUnit: 6145 Central Utah DistrictOpening Date: 12/23/2024Closing Date: ContinuousFLSA: Non-ExemptRecruiter: Lisa Smith ~ [email protected]# of Openings: 1Location: Central Utah District - 250 North Main St. Suite B3, Richfield, UT 84701Background Check: You must successfully pass a criminal history check.Career Mobility: This position may be filled as a career mobility.Schedule Code: B - Competitive Career Service - Employment in this position requires a probationary period.Schedule Code Description: The probationary period for this position is 12 months. Current State employees who have already passed a probationary period will not be required to complete another one.Benefits: This position is eligible for a full benefits package. See benefits tab below for details.EEO Statement: The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, dial 711 or TTY: 800-###-####.Job DescriptionThe Department of Workforce Services (DWS) is seeking a motivated and highly skilled Office Specialist I to join our Utah State Office of Rehabilitation (USOR) team in the Central Utah District office located in Richfield.The Return Utah program is a formal career reentry program, designated for Utahns desiring to re-enter the workforce after a career break. Along with a state job and traditional on-the-job training, Return Utah roles provide 16-weeks of transitional support (similar to an internship) which includes an office technology review, coaching, career development, mentorship, networking opportunities and job market readiness training.To be eligible for this return-to-work opportunity candidates:

Must have a career break of one year or more at the time of application

(unless the candidate is affiliated with the military in any way including as a military spouse/partner), or

Demonstrate underemployed at the time of application

and

Have prior professional/life experience in a functional area of interest

This is a long term position, meaning employment continues after transitional support provided during the first 16 weeks of employment, after the completion of the Return Utah program. Principal DutiesThe Office Specialist I performs the following tasks:

• Prepare and issue purchase authorizations and submit invoices for payment.
• Perform basic accounting tasks including tracking and accuracy checks of accounts payable/receivable.
• Assist applicants and clients with disabilities in accessing vocational rehabilitation services.
• Provide exceptional customer service to clients, vendors and community partners.
• Greet and check-in clients and visitors as they arrive.
• Answer and direct incoming phone calls and emails.
• Provide basic information about USOR and the application process.
• Contact vendors for client service purchases on a regular basis.
• Use Google Calendar to track, schedule and coordinate meetings, appointments or other office activities.
• Complete daily out-bound reminder calls to clients.
• Fax, mail, copy, email, and scan/attach documents into the case management system.
• Understand and keep up to date on current fiscal policy and procedure.
• Assist counseling staff with administrative tasks as assigned.
• Process agency documents including reviewing for accuracy and completeness.
• Provide the public and others with information and assistance in completing agency forms and applications.
• Participate in office trainings and meetings.
• Maintain supply inventory and assist in purchasing supplies.

Minimum RequirementsThe model applicant for this position is someone who:

• Has at least one year of work-related experience doing office support/basic accounting functions.
• Has experience working with diverse populations including people with disabilities.
• Has excellent communication and customer service skills.
• Has attention to detail when reviewing documents and entering data.

Why You Should Join Our TeamThis is an opportunity to make a difference. Along with the satisfaction of helping individuals with disabilities you will receive great health and retirement benefits, such as, generous paid time off so you can spend more time with your family and have a positive work life balance. to view a summary of all the benefits we offer. The AgencyThe mission of Workforce Services is to strengthen Utah's communities by connecting the workforce to new opportunities and providing services to individuals and families in need. Today, more than 2,200 Workforce Services employees assist individuals in preparing for and finding jobs, meeting workforce needs of Utah businesses, administering temporary assistance, and providing economic data and analysis. Through a collaborative approach, the department has served millions of Utahns and has become a leader on several statewide initiatives. These include intergenerational poverty, homelessness, affordable housing, supporting refugees, helping rural communities, serving veterans and individuals with disabilities, and getting Utahns trained and back to work. To learn more about Workforce Services, click here. Supplemental Information DHRM rules regarding promotions and transfers apply to current state of Utah employees.Benefits:The State of Utah offers eligible employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for a detailed information page: To access a Total Compensation Calculator in Excel format click FMLA General Notice: (right click + open link in new tab) (clic derecho + abrir en una pestaa nueva?)01 Applicants for this recruitment will be rated based on the answers to the supplemental questions listed below. It is imperative the information provided on the application and job profile are detailed and clearly outline your work experience & skills. Your profile must support and/or match answers to the supplemental questions.

• I acknowledge that I have read the statements above.

02 To be eligible for this Return Utah opportunity, candidates must meet the following eligibility requirements: 1. A career break of one year or more at the time of application, or underemployment (defined as limited opportunity and pay, or limited ability to utilize a full set of skills and/or abilities while working), or an affiliation with the United States military as a service member, veteran, or spouse/partner. 2. Have prior professional experience in the functional area of interestBased on the criteria above, do you feel you are eligible to participate in the Return Utah program? (If you are unsure of your eligibility, we encourage you to still select yes and complete your application for consideration.)

• Yes
• No

03 Which of the following make you eligible for the Return Utah Program?

• Career Break of 1 year or more
• Currently Underemployed
• Military Servicemember
• Military Veteran
• Military Spouse/Partner

04 How many years of experience do you have working in a professional office environment performing office support functions, such as; filing, answering multi-line phones, setting appointments, maintaining calendars, typing correspondence, taking minutes, tracking expenses and receptionist duties?

• No work experience
• Less than one year
• 1-2 years
• 3-4 years
• 5 or more years

05 Rate your overall proficiency level of computer skills using Gmail and Google docs, Microsoft Office Suite (Excel, Word, and PowerPoint) and databases in a professional office environment.

• No work experience
• Less than one year
• Limited 1-2 years
• Moderate 3-4 years
• Extensive 5 or more years

06 Please rate your level of related experience performing accounts payable functions in a professional office environment.

• No work experience
• Less than one year
• Limited 1-2 years
• Moderate 3-4 years
• Extensive 5 or more years

07 How many years of related experience do you have assisting people with disabilities (physical, developmental, psychological and substance abuse) in a professional environment?

• No work experience
• Less than one year
• Limited 1-2 years
• Moderate 3-4 years
• Extensive 5 or more years

08 This position will require a criminal background check and access to confidential BCI information.

• I acknowledge that I have read and understand the statement above.

09 Please click on the link below to review our Equal Opportunity Law Notice before applying to this job.

• I acknowledge that I have read the Equal Opportunity Law Notice.

10 Please indicate how you heard about this specific job posting.

• State of Utah job site (www.governmentjobs.com/careers/utah)
• Referred by a Friend or Family
• Indeed
• Other External Job Board or Site
• LinkedIn
• Social Media (Facebook, Twitter, etc.)
• DWS job website (www.jobs.utah.gov)
• Advertisement (Digital Ad, Billboard, Print, etc)
• Professional Network (Association, Membership, Work Colleague)
• University Network (Handshake, School Job Board, Career Center, etc)
• Contacted by a Recruiter
• Career or Job Fair
• Internship
• Interviewed for different position
• Internal communications (Agency/Division, etc)
• Other (not listed above)

Required Question