Onboarding Coordinator - Ultimate Staffing : Job Details

Job Title: Onboarding Coordinator (Paylocity Experience Required)

Location: Boston, MA (onsite)

Job Summary:

Our client is seeking an organized and detail-oriented Onboarding Coordinator to support their HR team in facilitating a smooth onboarding experience for new hires. The ideal candidate will have experience using Paylocity to manage employee data, facilitate new hire processes, and ensure compliance with company policies. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.

Key Responsibilities:

• Onboarding Process Management:
• Coordinate and execute the complete onboarding process for new employees, including sending welcome emails, preparing offer letters, and providing initial company resources.
• Paylocity Administration:
• Utilize Paylocity to manage employee data, including entering new hire information, benefits enrollment, timekeeping, and ensuring compliance with company policies and federal regulations.
• Documentation and Compliance:
• Ensure that all onboarding paperwork is completed, signed, and stored in the HR system, adhering to legal and company standards. Assist with the completion of I-9 forms, tax documents, and benefit enrollment.
• New Hire Training Support:
• Help organize and schedule orientation sessions, ensure new hires are provided with necessary tools and resources, and assist with follow-up on any outstanding tasks.
• Communication and Relationship Management:
• Serve as the main point of contact for new hires regarding onboarding questions and concerns. Collaborate with hiring managers and other HR team members to ensure a smooth transition for new employees.
• Continuous Improvement:
• Assist in evaluating and improving onboarding processes to enhance employee experience and efficiency. Provide feedback and suggest improvements based on employee feedback and best practices.
• Reporting and Tracking:
• Maintain accurate records and track progress on new hires' completion of required tasks. Generate reports as needed for HR management.

Qualifications:

• Experience:
• 2+ years of experience in an HR role with a focus on onboarding, employee relations, or HR administration.
• Hands-on experience using Paylocity for managing payroll, benefits, and onboarding tasks is required.
• Skills:
  • Strong knowledge of HR processes and compliance standards.
  • Proficient in Paylocity
  • Excellent written and verbal communication skills.
  • High attention to detail with strong organizational skills.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Additional Requirements:
  • Strong interpersonal skills and a customer-service-oriented mindset.
  • Ability to work collaboratively with all levels of staff.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.