Onboarding Enablement and Quality, Senior Manager - athenahealth, Inc. : Job Details

Join us as we work to create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all.

Position Summary:

As a key member of the Customer Onboarding Business Transformation team, the Enablement and Quality Excellence (EQE) Leader is responsible for developing and implementing a strategic framework to enable and empower Customer Onboarding teams to deliver an exceptional onboarding experience. This role will play a pivotal part in enhancing service delivery quality, fostering cross-functional collaboration, and ensuring that all onboarding resources are equipped with the knowledge, tools, and support needed to achieve measurable success.

The Senior Manager will drive initiatives that prioritize employee development, build accountability, and establish high-quality standards across the Customer Onboarding function. By focusing on enablement strategies and data-driven insights, this position will ensure a seamless and value-driven experience for customers, aligning closely with the team's mission of being a trusted partner who delivers efficient, effective onboarding solutions. This role emphasizes creating a culture of operational and quality excellence, where Onboarding Success Managers and supporting experts work together to exceed customer expectations at every touchpoint.

Reporting to the Executive Director of Customer Onboarding Process Transformation, the EQE Leader will adopt a people-centric approach to drive collaboration, optimize processes, and deliver innovative solutions that align with business goals and enhance the overall customer journey.

KEY RESPONSIBILITIES:

Enablement Strategy for Onboarding Team Members:

• Develop programs to empower individuals with the skills and knowledge required to succeed in their roles.
• Design tailored learning pathways, onboarding programs, and skill development plans for individuals working in Customer Onboarding.
• Identify barriers to individual success and implement solutions to address them.

Quality Measurement and Enhancement:

• Establish and maintain key performance indicators (KPIs) to assess the quality of individual contributions across Customer Onboarding.
• Implement frameworks for regular performance feedback and personal development tied to measurable quality metrics.
• Ensure individuals are aligned with regulatory and quality standards relevant to athenahealth.

Continuous Learning and Improvement:

• Build a culture of learning by facilitating knowledge-sharing opportunities, workshops, and feedback sessions.
• Encourage individuals to adopt a growth mindset and actively seek opportunities for professional development.
• Monitor individual performance trends and proactively address areas for improvement through enablement initiatives.

Data-Driven Enablement:

• Leverage analytics and reporting to identify trends in individual performance and quality.
• Use data to inform decision-making and provide actionable recommendations to individuals and leadership.
• Regularly present enablement and quality insights to stakeholders to demonstrate impact and drive alignment.

Operational and Process Excellence:

• Partner with Onboarding Process Transformation, Onboarding Success and Configuration, Enablement and Adoption leaders to streamline individual workflows and reduce inefficiencies in Onboarding operations.
• Develop tools and resources that support high-quality output from individuals, including documentation, playbooks, and best practices.
• Assist in driving the adoption of technology and systems that enable individuals to achieve operational excellence.

Collaboration and Advocacy:

• Partner with our Operation's Employee Enablement team for the design, development, and delivery of comprehensive enablement programs for customer onboarding, product knowledge, and customer interactions skills.
• Drive a continuous improvement culture focused on quality control of service delivery and customer outcomes.
• Oversee and monitor Customer Onboarding knowledge base and training materials to reflect changes in processes, product offerings, policies, and customer delivery strategies.
• Oversee the creation of quality scorecards, monitoring frameworks, and performance metrics to assess employee interactions across all customer engagement channels.

EDUCATION & EXPERIENCE:

• Bachelor's degree required
• 5+ years working in SaaS, FinTech, or healthcare technology operations, with a focus on enablement and quality management
• 3+ years in a leadership role focused on enablement, quality management, or operational excellence, preferably within a SaaS healthcare environment
• Proven experience with business transformation and rapid tactical execution
• Demonstrated success in developing and executing people-centered enablement strategies
• Deep understanding of SaaS platforms and the operational challenges they present
• Strong analytical skills with the ability to translate data into actionable insights
• Excellent communication and interpersonal skills to engage individuals and inspire action
• Proficiency in enablement and quality management tools, healthcare-specific systems being a plus
• Experience with quality management and quality assurance
• Proficiency with Learning Management Systems, quality monitoring tools, operational metrics, and process improvement methodologies.
• Proven track record of leading high-performing teams and fostering a culture of continuous learning.
• Strong knowledge of project management methodologies (e.g., PMP, Agile and operational excellence frame works (e.g., Lean, Six Sigma)
• Exceptional interpersonal and communication skills, with the ability to influence and engage stakeholders at all levels
• Ability to thrive in a fast-paced, dynamic environment and manage multiple priorities effectively
• Proficiency in Microsoft Office Suite: Excel, PowerPoint, Word, Outlook, OneNote and additional support tools: Teams, SharePoint, Salesforce, NetSuite, LucidChart, Tabeleau

BEHAVIORS AND ATTRIBUTES:

• Leadership and Vision: Inspires the team with a compelling vision for enablement and quality excellence. Demonstrates confidence in leading change and setting the tone for the organization.
• Analytical Mindset: Comfortable interpreting complex data and identifying trends or patterns. Balances technical expertise with a big-picture view.
• Resilience and Adaptability: Remains composed under pressure and adapts to evolving circumstances. Encourages the team to be flexible and embrace change.
• Attention to Detail: Ensures processes and deliverables meet high standards. Reviews outputs meticulously to maintain consistency and reliability.
• Customer-Centric Focus: Prioritizes customer outcomes in all enablement and quality initiatives. Advocates for improving the customer experience through operational excellence.
• Growth Mindset: Open to learning new approaches and improving upon existing practices. Encourages the team to take risks and learn from mistakes.

For candidates located in California, Colorado, Hawaii, Jersey City (NJ), New York City, Westchester County (NY), and Washington, please visit the following link for pay range information:

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About athenahealth

Here's our vision: To create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all. 

What's unique about our locations? From an historic, 19th century arsenal to a converted, landmark power plant, all of athenahealth's offices were carefully chosen to represent our innovative spirit and promote the most positive and productive work environment for our teams. Our 10 offices across the United States and India — plus numerous remote employees — all work to modernize the healthcare experience, together. Our company culture might be our best feature. We don't take ourselves too seriously. But our work? That's another story. athenahealth develops and implements products and services that support US healthcare: It's our chance to create healthier futures for ourselves, for our family and friends, for everyone.

Our vibrant and talented employees — or athenistas, as we call ourselves — spark the innovation and passion needed to accomplish our goal. We continue to expand our workforce with amazing people who bring diverse backgrounds, experiences, and perspectives at every level, and foster an environment where every athenista feels comfortable bringing their best selves to work.

Our size makes a difference, too: We are small enough that your individual contributions will stand out — but large enough to grow your career with our resources and established business stability. Giving back is integral to our culture. Our athenaGives platform strives to support food security, expand access to high-quality healthcare for all, and support STEM education to develop providers and technologists who will provide access to high-quality healthcare for all in the future. As part of the evolution of athenahealth's Corporate Social Responsibility (CSR) program, we've selected nonprofit partners that align with our purpose and let us foster long-term partnerships for charitable giving, employee volunteerism, insight sharing, collaboration, and cross-team engagement.  

What can we do for you? Along with health and financial benefits, athenistas enjoy perks specific to each location, including commuter support, employee assistance programs, tuition assistance, employee resource groups, and collaborative workspaces — some offices even welcome dogs.

In addition to our traditional benefits and perks, we sponsor events throughout the year, including book clubs, external speakers, and hackathons. And we provide athenistas with a company culture based on learning, the support of an engaged team, and an inclusive environment where all employees are valued.

We also encourage a better work-life balance for athenistas with our flexibility. While we know in-office collaboration is critical to our vision, we recognize that not all work needs to be done within an office environment, full-time. With consistent communication and digital collaboration tools, athenahealth enables employees to find a balance that feels fulfilling and productive for each individual situation.

athenahealth is committed to a policy of equal employment opportunity—that's why we recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law. We're happy to provide a reasonable accommodation, for those with a disability, to complete any part of the application process. If you are unable to access or use this online application process and need an alternative method for applying, please contact us at [email protected] for assistance.