OPEN RECORDS CUSTODIAN (ADMINISTRATIVE ASSISTANT 2) - Iowa Department of Administrative Services : Job Details

Open Records Custodian (Administrative Assistant 2)

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Open Records Custodian (Administrative Assistant 2)

Salary

$48,422.40 - $71,198.40 Annually

Location

Des Moines - 50319 - Polk County, IA

Job Type

Full-time

Job Number

25-00897

Agency

595 Iowa Department of Public Safety

Opening Date

10/10/2024

Closing Date

10/27/2024 11:59 PM Central

LinkedIn Tag

#LI-POST

Point of Contact

Tawny Kruse ([email protected])

+ Description

+ Benefits

+ Questions

Job Description

The Iowa Department of Public Safety (DPS) is seeking to fill anAdministrative Assistant 2position within the Commissioner's Office of the Department of Public Safety.

Organization Background:

The mission of DPS is to serve the people of Iowa by providing public safety services with leadership, integrity and professionalism through the core values of courtesy, service and protection. The Department is a statewide law enforcement agency and includes the Administrative Services Division, the Iowa State Patrol, the Iowa Division of Criminal Investigation, the Iowa Division of Narcotics Enforcement, the Iowa State Fire Marshal and the Division of Intelligence. The Department works in conjunction with federal, state and local jurisdictions of the criminal justice community to provide for the safety of persons living in, or traveling through the State of Iowa.

Job Duties:

Develop and administer the entire open records process. Responds to informational and operational requests sent to the Department of Public Safety ensuring compliance with state and federal laws, rules and guidelines based upon review and analysis of relevant facts, data, policies and information. Direction and oversight of DPS personnel in the approval for the release of all responsive documentation and production of records responsive to the request.

Develop and maintain agency-wide open records policies, procedures, and trainings with a focus on quality improvement and performance management to ensure timeliness of customer response. Maintain the retention schedule, promote maintenance, security, and disposal of records, provides schedule updates to the State Records Commission, and become the agency expert of record retention matters.

Confer and correspond with the Department's General Counsel when necessary to acquire information on responding to record requests. Address questions from the public regarding specific Departmental reports, providing guidance or documents as allowed under Iowa law based upon review of relevant facts, data, policies and information.

Monitor decisions of the Iowa Public Information Board for impact to the agency. Coordinate with the Department's Strategic Communications Bureau, Public Information Officer and Department leadership on complex requests as necessary related to upcoming release of records. Organize, facilitate and distribute criminal as well as civil subpoenas that are received by any of the five law enforcement divisions within the Department of Public Safety.

Assist the Strategic Communications Bureau on Department messaging, outreach and strategic planning. Provide input for Departmental policy updates regarding Freedom of Information Act requests. Discuss compliance issues to ensure staff are informed on reporting policies and practices

The Department of Public Safety, as a State of Iowa Executive Branch agency, offers exciting benefits:

- Iowa Public Employees' Retirement System (IPERS)

- Retirement Investors Club (RIC)

- Health, Dental and Vision Insurance

- Vacation Leave

- Sick Leave

- Paid Holidays (9 days/year)

- Flexible Spending Accounts

- Life Insurance

- Long-Term Disability Insurance

Other Information:

Ability to pass a thorough background investigation conducted by the Iowa Department of Public Safety.

Applicants are encouraged to attach a cover letter and resume within the NEOGOV application.

Minimum Qualification Requirements

Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

+ Graduation from an accredited four-year college or university with a bachelor's degree in any field, and experience equal to one year of full-time administrative support (e.g., screening visitors and callers; opening/distributing mail, typing/proofing documents, letters, and reports; organizing files; scheduling meetings/appointments; arranging travel; processing travel claims; ordering supplies/equipment) or technical support work (e.g., determining budget, personnel, and equipment needs; compiling/evaluating statistical, historical, economic, business, financial or technical program data; interpreting or securing compliance with laws, rules and regulations; reviewing operating records/reports and evaluating their effectiveness).

+ A total of five years of education and/or full-time experience (as described in number one) where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience.

+ Current, continuous experience in the state executive branch that includes experience equal to 12 months of full-time work as an Administrative Assistant 1.

For additional information, please click on thislink to view the job description ( .

Why Choose the State of Iowa?

At the heart of our commitment to excellence is a dedication to our most valuable asset - our employees. Discover the outstanding benefits that set us apart as an employer of choice.

Our Robust Benefits Package Includes:

Competitive Compensation:

Enjoy a competitive salary that reflects directly on your skills and expertise.

Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendlyTotal Compensation Calculator ( .Gain insights into your comprehensive annual compensation, including salary and State-provided benefits.

Health and Wellness:

Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.

Retirement Planning:

We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind.Click here to learn more about IPERS ( .

Paid Time Off:

Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.

Professional Development:

Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.

Employee Assistance Program (EAP):

We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.

Diversity and Inclusion:

Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.

Join Us - Elevate Your Career:

Ready to elevate your career with the State of Iowa?Click here ( to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority!

01

Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.

+ Yes - I understand and agree.

+ No

02

PLEASE READ CAREFULLY

Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. 611 et seq?

+ No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. 611 et seq

+ Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. 611 et seq

03

Have you graduated from an accredited four-year college or university with a bachelor's degree in any field? IF YES - How many months of experience do you have of full-time administrative support (e.g., screening visitors and callers; opening/distributing mail, typing/proofing documents, letters, and reports; organizing files; scheduling meetings/appointments; arranging travel; processing travel claims; ordering supplies/equipment) or technical support work (e.g., determining budget, personnel, and equipment needs; compiling/evaluating statistical, historical, economic, business, financial or technical program data; interpreting or securing compliance with laws, rules and regulations; reviewing operating records/reports and evaluating their effectiveness)?

+ I have not graduated from an accredited four-year college or university with a bachelor's degree in any field

+ Less than 12 months of the administrative support work identified

+ 12 months or more of the administrative support work identified

04

How many years do you have of a combination of post high school education in any field AND/OR full-time administrative support (e.g., screening visitors and callers; opening/distributing mail, typing/proofing documents, letters, and reports; organizing files; scheduling meetings/appointments; arranging travel; processing travel claims; ordering supplies/equipment) or technical support work (e.g., determining budget, personnel, and equipment needs; compiling/evaluating statistical, historical, economic, business, financial or technical program data; interpreting or securing compliance with laws, rules and regulations; reviewing operating records/reports and evaluating their effectiveness)? 30 semester hours equals one year of experience.

+ I do not have any of the combined education and/or experience

+ Less than five years of the combined education and/or experience

+ Five years or more of the combined education and/or experience

05

Are you a current State of Iowa employee- executive branch? IF YES - How many months do you have of full-time experience in the classification of Administrative Assistant 1 for the State of Iowa?

+ I am not a current State of Iowa employee

+ I do not have any experience in the classification of Administrative Assistant 1 for the State of Iowa

+ Less than 12 months of full-time experience in the classification of Administrative Assistant 1 for the State of Iowa

+ 12 months or more of full-time experience in the classification of Administrative Assistant 1 for the State of Iowa

Required Question

Agency

State of Iowa

Agency

595 Iowa Department of Public Safety

Address

215 E 7th St

Des Moines, Iowa, 50319

Website

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