Operations Associate, Property Management - Asian Americans For Equality : Job Details

Compensation: $27.48/hourJOB SUMMARY:This is a temporary position, working Monday through Friday, 9 AM-5 PM, with the possibility of transitioning to a full-time job. The Operations Associate is responsible for general administrative tasks, maintaining accurate property management inventory records, tracking materials purchased, managing accounts payable for goods and services, and handling accounts receivable for inter-company chargebacks between managed properties, all under the supervision of the Facility Manager.RESPONSIBILITIES:

• Welcoming tenants and visitors, directing them to the appropriate department for assistance.
• Work collaboratively and closely with other departments.
• Assist with scheduling and coordinating maintenance and repairs.
• Receive, sort and distribute mail to the appropriate recipients.
• Perform administrative duties in accordance with company document retention policies- ensuring timely distribution, filing, copying, and scanning of management and maintenance records.
• Coordinate and set up utility services for vacant units, including turning them off when necessary.
• Procurement:
  • Replenish office supplies, building maintenance supplies, and office/building equipment in a timely manner.
  • Document all Purchase Orders in the Yardi system, track goods received and allocate maintenance and janitorial inventory for intercompany chargebacks.
  • Track office inventory and tenant key inventory.
  • Prepare payment requests and submit invoices to the accounting department promptly.
  • Generate monthly inventory and expense reports.
• Ability to lift and move a maximum of 50 pounds with proper safety equipment provided.
• Perform other tasks as required from time to time.

QUALIFICATIONS/REQUIREMENTS:

• Strong mathematical skills.
• Ability to multitask and manage multiple priorities while paying attention to detail.
• Ability to interact effectively and build strong relationships with suppliers, maintenance staff, and managers.
• Proficient in MS Office, including PowerPoint, Word, and Excel.
• High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary are a plus.
• Familiarity with Yardi is preferred.
• Language proficiency: Bilingual in English/Chinese and/or English/Spanish.
• Ability to lift up to 50 pounds with proper safety equipment provided.

EXPECTATIONS & HOW WE WORK:We believe that the people and the communities that we have the privilege to serve deserve our very best every day. We are a results-driven organization that focuses on inclusiveness, empowerment and impact. AAFE employees are accountable, collaborative and strong communicators with a core strength of community service and development. We are strategic thinkers who are committed to racial equality and treating each other, and the communities we serve, with respect and dignity. We have an aptitude for technology and a strong desire to continuously learn. This philosophy expands to the way we manage our work and the way we put our best foot forward. All employees are expected to adhere to the following:

• Ensure compliance with all grant/contract requirements
• Work as part of a team in supporting other AAFE program contracts and projects
• Provide high quality customer service to both internal and external partners and co-workers.
• Support efforts that ensure a safe and healthy work environment.
• Understand and embrace the value in collaborating with people of different cultures, races, genders, ethnicities, beliefs, experiences and ideas.
• An understanding of the concepts of institutional and structural racism and bias and their impact on underserved and underrepresented communities.
• Maintain a positive, helpful attitude.
• Enjoy your time at work!

WHO WE ARE:Stanton Norfolk Inc. is a division of Asian Americans for Equality, Inc. (AAFE) that manages the day-to-day operations of over 800 units of affordable housing across nearly 50 multifamily properties serving over 1,100 individuals and families in Manhattan and Queens neighborhoods, including Chinatown/Lower East Side, Flushing, and the Far Rockaways. Currently, Stanton Norfolk's portfolio is comprised of full tax credit / affordable properties, as well as commercial spaces as part of mixed-use buildings. We pride ourselves in providing a full breadth of management services to provide quality, safe, and affordable housing; maintenance; financial reporting; and resident relations. Asian Americans for Equality (AAFE) is a 501 (c) (3) non-profit organization based in New York City. Founded in 1974 in Manhattan's Chinatown to advocate for equal rights, AAFE has transformed in the past four decades to become one of the city's leading housing, social service and community development organizations. AAFE advances racial, social and economic justice for Asian Americans and other systematically disadvantaged communities, guided by our experiences as Asian Americans and our commitment to civil rights. AAFE is nationally recognized as an innovative affordable housing developer and property manager; we have created and preserved more than 1,000 affordable rental units in Manhattan and Queens and provided over $400 million in mortgage financing for first-time homebuyers. Through our affiliate, Renaissance Economic Development Corporation, AAFE supports immigrant entrepreneurs, offering low-interest loans and training programs. From neighborhood offices in Chinatown and the Lower East Side (Manhattan) and Flushing and Jackson Heights (Queens) we provide an array of multilingual counseling and educational programs in support of low-income tenants, seniors and immigrant youth. AAFE strives for a more equitable city, through research, advocacy and grassroots community organizing.Stanton Norfolk, Inc. is an equal opportunity employer.