Operations Coordinator-On Site, Ft. Lee, NJ - Players Alliance : Job Details

New Year, Same Amazing YOU, New Way to Make an Impact in Under Served Communities Across the Country!

**Thank you for applying to The Players Alliance. All of the roles posted here are based on site in the office in Fort Lee, NJ. They are not virtual, remote, nor hybrid. We have a beautiful brand-new office ready to be staffed by talented individuals ready to make an immediate impact. We encourage individuals to apply who believe in the mission and core values of The Players Alliance. We will not be accepting applications submitted on behalf of Staffing, Temp Agencies, and firms for direct hires. Thank you! **

The Players Alliance, a national nonprofit with headquarters in Ft. Lee, NJ has a brand-new exciting opportunity for an eager and talented Operations Coordinator. TPA is in hyper-growth mode and excited to hire talented individuals focused on Diversity, Equity, Inclusion, and Belonging in Youth Sports Programming. Candidates who align with TPA's mission, vision, and core values of The Players Alliance and ready to make a difference are encouraged to apply!

Title: Operations Coordinator

Location: On Site-Fort Lee, NJ (Non-Virtual, Non Hybrid, Non-Remote)

Position Type: Full-Time / Monday to Friday, 9 AM - 5 PM (occasional weekends as required)

Competitive Salary and Comprehensive Benefits Package

The Operations Coordinator will report into the Director of Operations to support the logistical and operational functions that power our mission at The Players Alliance. This role is perfect for someone who enjoys hands-on work and is eager to help manage the flow of equipment, maintain inventory systems, and provide operational support at our warehouse and event sites. Whether it's assisting with shipping, event logistics, or staffing, you will be an integral part of the team, ensuring that everything runs smoothly behind the scenes. If you're looking to be part of a purpose-driven organization where you can make a direct impact on our work in youth sports, we'd love to meet you.

Key Responsibilities

• Logistics Support
• Assist with the distribution and shipping of equipment for charitable initiatives.
• Support inventory management to ensure that supplies are organized, stocked, and available.
• Order Fulfillment & Shipping
• Ensure timely fulfillment and shipping of orders for various programs and events.
• Track orders and ensure accurate shipping and receiving of all inventory.
• Bids & Purchasing
• Assist in the purchasing of supplies and equipment as required for program support and operations.
• Help coordinate the bidding process for vendors and service providers.
• Reconciliations & Tracking
• Reconcile inventory and financial records for purchasing, shipping, and event expenses.
• Track and ensure the accuracy of order fulfillment and vendor invoices.
• Vendor Communication
• Communicate with vendors to manage orders, shipments, and resolve issues related to products or services.
• Maintain vendor records and ensure all purchase orders are completed as required.
• Support on Policies and Procedures
• Assist in the implementation and adherence to operational policies and procedures.
• Support the Director of Operations in ensuring that standard operating procedures are followed in all areas of responsibility.
• Warehouse Support
• Assist with organizing and moving equipment in the warehouse.
• Provide physical support with packing and shipping materials as needed.
• Staffing & Event Support
• Support event logistics and staffing on-site for charitable programs and initiatives.
• Physical Labor
• Lift up to 30 lbs and assist with loading/unloading shipments and ensuring proper storage of materials.

Required Qualifications

• Ability to lift up to 30 lbs and perform physical tasks.
• Strong organizational skills with attention to detail.
• Ability to work well within a team environment.
• Proficiency in Google Suite and Microsoft Word.
• Flexibility and willingness to take on various tasks as needed.
• Enthusiastic and passionate about supporting nonprofit initiatives.
• Experience or ability to assist with bids and purchasing.
• Strong order fulfillment and shipping skills, with an understanding of reconciliation processes.
• Clear communication skills for vendor interaction.
• Ability to support the development and execution of policies and procedures.

Preferred Qualifications

• Experience in logistics, inventory management, or warehouse operations.
• Familiarity with nonprofit programs or equipment distribution.

100% Employer Paid Medical, Dental, and Vision Premiums

Paid Time Off

Paid Sick Time

Paid Holidays

Paid Vacation Days

Employee Assistance Program

Professional Training and Development

Flex and Comp Days