Operations Executive Administrative Assistant - Adac Automotive : Job Details

Operations Executive Administrative Assistant

Adac Automotive

Job Location : Muskegon,MI, USA

Posted on : 2024-12-13T20:48:41Z

Job Description :
Essential Responsibilities:
  • Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company.
  • Prepare Word, Excel, PowerPoint presentations, agendas, financial reports, special projects, and other documents in support of objectives for the organization.
  • Arrange travel and accommodation for VP of Operations and other Operations team members when and as needed. Prepare and or approve expense reports as asked and within the guidelines of corporate financial governance policies and procedures.
  • Coordination of company strategic initiatives within the Operations Leadership team, and the KPI's associated with those initiatives. Provide timely updates, assign Champions, track progress, and report out to the VP of Operations and other Operations Leadership team members as required.
  • Excellent communication and time management skills; proven ability to meet deadlines.
  • Support correspondence for internal announcements, meetings, and other supporting activities that the Operations leadership team is involved with.
  • Assist in preparing and managing presentations and slide decks for VP of Operations and other Operations Leadership for Ops meetings on a regular basis.
  • Use discretion, confidentiality, and good judgment to handle all matters.
  • Represent the company and the Operations Team in a positive light through great follow-through skills and sound judgment.
  • Complete ad hoc projects as assigned.
  • Owns induction and housekeeping for the Keating front office area, ensuring visitors are greeted and welcomed to ADAC, and responsible for public working and meeting spaces are maintained in good order at all times.
Education & Experience:
  • 3-5 years' work experience and/or associate degree
  • Project Management experience or certification preferred
  • MS Teams & SharePoint experience
Other Knowledge, Skills & Abilities:
  • Excellent written and verbal communication skills
  • Confidential and discreet in all matters
  • Excellent interpersonal skills with individuals at all levels of the organization
  • Proficient in working with Microsoft 365 products such as Word, Excel, and PowerPoint
  • Attention to detail, in all aspects of the job, and a commitment to excellence
  • Manage projects to completion
  • Prioritize a variety of tasks
  • Follow up on needed resources
  • Meet deadlines and work with a sense of urgency
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