OPERATIONS FLOATER I - Physicians East : Job Details

Job Title: Operations Floater I (QMS)

FLSA Status: Non-Exempt

We are looking for an exceptional Operations Floater to join our practice!

Physicians East, PA is a multi-specialty, multi-campus group based out of Greenville, NC offering a wide range of specialties. In addition toprimary care the practice offers pulmonary and critical care medicine, rheumatology, dermatology, oncology, endocrinology, cardiology, obstetrics and gynecology, gastroenterology, surgery, urology, and urgent care. Our 102 providers and over 600 employees provide services for thousands of patients in a 29-county region. Our specialists are on staff at ECU Health, a 900+ bed, level one trauma center and the primary teaching hospital for the East Carolina University Brody School of Medicine (ECU-BSOM).

Located in the coastal plain area, only one hour from the Atlantic Ocean, Greenville is the vital center of business, industry, culture, education, and health care for eastern North Carolina. Its incomparable quality of life, the hospitality of its people, its modern outlook and interstate accessibility has contributed to the city's rapid growth. It has become a premier location to raise a family and enjoy a high quality of life. The mild climate and access to rivers and the ocean allows its residents to enjoy water sports, golf, tennis, and other sports, outside year-round.

Some of the benefits you will enjoy at Physicians East!

Comprehensive Medical and Prescription Drug Plan

Reduced co-pays for those that utilize Physicians East Medical Providers!

Convenient onsite employee pharmacy that offers reduced co-pays!

Dental insurance

Vision insurance

Critical illness, and other supplemental insurance plans available with payroll deduction!

Employee assistance program at no cost to employee and covered dependents!

Competitive long-term and short-term disability plans!

Life insurance provided at no cost to the employee with options to purchase additional protection for you and your family!

401(k) with generous company matching contributions!

Profit Sharing Program!

Flex Spending Account

Company Paid Short Term Disability Insurance

Company Paid Long Term Disability Insurance

Generous PTO program to provide our employees with essential work/ life balance!

Paid holidays in addition to accrued PTO!

Convenient parking onsite and close to where you work!

Employee Discounts Programs to save you money

About us

Physicians East, P.A.is a team of skilled healthcare professionals united to meet the challenge of delivering quality, cost-efficient, comprehensive healthcare to the people of Eastern North Carolina.

Location & commitments

FT/PT/Temp/PRN role based at our Greenville (other) location, Monday-Friday, 7:30a.m. - 6 p.m.

Overtime may be required to ensure patients are taken care, tasks are completed, and calls are returned in a timely manner. Weekend work is rare but can occasionally be necessary.

Supervision Received: Reports to the Department Coordinator, Operations Supervisor and Operations Manager.

Supervision Exercised: None.

Typical Physical Demands: Requires prolonged standing or sitting. Requires frequent bending, stooping, or stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, and other office equipment.

Typical Working Conditions:

Normal office environment.

About the role:

Coordinate incoming and outgoing referrals, answer department phone calls, and schedule patient follow-up appointments. Primary duties listed are grouped into three different areas. Group one West/Main; Group two East; Group three South/WHSmith.

Responsible for greeting, assisting patients, securing accurate and up to date patient information, collecting patient balances and copayments at the time of service, ensuring prompt service at the point of check in/out, and promoting positive workplace with other departments within Physicians East.

Responsibilities:

* Must display a high level of confidentiality, integrity, and initiative.

* Must be able to work well under stress, tight deadlines, and fast-paced environment.

* Must have a strong sense of team commitment, which includes meeting deadlines, punctuality and excellent follow-through and feedback.

* Ability to form positive and collaborative relationships with peers and physicians at all levels within the company.

* Must possess exceptional interpersonal communication skills and can create a favorable impression for the organization to all staff, patients, and the public.

* Must possess strong organizational and excellent communication skills as well as being highly motivated and detail oriented.

COMPUTER SOFTWARE UTILIZED: NextGen and Centricity EMR.

Candidate requirements

* Schedule and coordinate outgoing referrals to offices both inside and outside of Physicians East.

* Complete and send Request for Referral Appointment Authorizations to Manage Care Representative.

* Notify patient of referred appointment date and time.

* Coordinate and schedule patient follow-up appointments.

* Follow through to verify appointment was kept and report to referring provider.

* Serve as backup to all administrative staff at the Arlington location for your assigned area during high volume workdays, scheduled staff vacations and/or call outs. (Appointment Coordinator, Referral Specialist, Reception, Unit Secretary)

* Assist in working Aledade, no-show and recall reports for your assigned area.

* Answer multi-line phones, transfer calls, and successfully operate a fax machine.

* Schedule and coordinate hospital procedures for providers.

* Send out and review new patient paperwork with patients.

* Maintain the providers schedules within the department. Ensure that schedules accurately account for providers vacation requests.

* Work as a contributing member of a team to keep departments running smoothly.

* Participate in in-service education, staff meetings and other continuing education programs to maintain optimal technical knowledge.

* Adhere to department and company policies.

* Attend safety classes and compliance training as offered by Physicians East, P.A.

* Always maintain confidentiality.

* Participates in educational activities, as necessary.

* Attends required meetings and participates in committees as requested.

* Enhances professional growth and development through in-service meetings, education programs, conferences, etc.

* Performs related work as required.

Affirmative Action/EEO statement

Physicians East, P.A.is an equal opportunity employer and will not discriminate against any applicant or employee on the basis of age, race, color, ethnicity, religion, creed, sex (including gender, pregnancy, sexual orientation, and gender identity, which includes status as a transgender individual), national origin or ancestry, citizenship, past, current, or prospective service in the uniformed services, genetic information (including family medical history), physical or mental disability, or other legally protected status. Reasonable accommodation will be made for persons with disabilities during the application process and/or at the time of employment. Requests for accommodation should be made to the Human Resources Department as early as possible in the application/employment process. Contact HR Office at 252-###-#### or email [email protected]

Disclaimer

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.